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This document is a request for the approval of record disposition as per the regulations set forth by the National Archives and Records Administration, detailing records that are no longer needed

How to fill out request for records disposition

How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY

1. Begin by obtaining the REQUEST FOR RECORDS DISPOSITION AUTHORITY form from the appropriate agency or website.
2. Fill in the introductory section with your agency name and contact information.
3. Provide a description of the records for which you are requesting disposition authority, including the title, content, and types of records.
4. Indicate the proposed retention period for the records before disposition occurs.
5. Justify the need for the proposed disposition, explaining why these records should be disposed of.
6. Review the guidelines applicable to your agency, ensuring compliance with legal and regulatory requirements.
7. Obtain necessary approvals from your agency’s management or records officer.
8. Submit the completed form to the designated records management authority for review.

Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?

1. Government agencies that manage records and need to dispose of them according to regulations.
2. Records management officers responsible for maintaining compliance with record-keeping regulations.
3. Any organization wishing to establish a formal process for the disposition of records.

People Also Ask about

What is the proper disposition for a permanent record?

If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.

What is the disposition of your records?

“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.

What does disposition of records mean?

A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.

Which are the appropriate dispositions for records?

0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.

What is a record disposal?

"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.

What is a disposition authority?

Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.

What is a disposition of records?

Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.

For pdfFiller’s FAQs

What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?

A Request for Records Disposition Authority is a formal request submitted to gain approval for the destruction or permanent retention of records that an organization maintains.

Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?

Typically, federal agencies and organizations that manage records subject to federal regulations are required to file a Request for Records Disposition Authority.

How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?

To fill out a Request for Records Disposition Authority, provide details such as record descriptions, proposed disposition methods, retention periods, and justification for disposition based on legal and administrative guidelines.

What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?

The purpose is to ensure that records are managed appropriately, preventing unnecessary retention while allowing for the timely and authorized destruction of records that are no longer needed.

What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?

Required information includes the record series title, description, disposition instruction, retention period, legal authority for retention, and the name of the person completing the request.