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March 2015 Safety Management System (SMS) Quick Reference Guide Page 1 of 2 The Four SMS Components Safety Policy ICAO Documents Annex 19, Safety Management (1st edition November 2013) Safety Assurance
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Point by point instructions for filling out a safety management system (SMS):

01
Begin by gathering all relevant information and materials needed for the SMS. This may include incident reports, safety policies and procedures, and any other documentation related to safety management.
02
Start by identifying potential hazards and risks within your organization. Conduct a thorough assessment of the workplace and operations to identify areas that may pose a safety threat to employees or the public. This can include physical hazards, chemical hazards, or any other risks that may exist.
03
Develop safety policies and procedures that address these identified hazards and risks. This may involve creating a safety manual or handbook that outlines guidelines for safe practices, emergency procedures, and other necessary protocols.
04
Implement the safety policies and procedures by ensuring that all employees are aware of them and trained accordingly. Conduct regular safety training sessions to educate employees on proper safety protocols and to reinforce the importance of a safe work environment.
05
Establish a system for reporting and investigating incidents. This can include creating incident report forms, establishing a designated person or team responsible for investigating incidents, and implementing a process for corrective actions to prevent similar incidents from occurring in the future.
06
Continuously monitor and evaluate the effectiveness of the SMS. Regularly review incident reports, conduct safety inspections, and seek feedback from employees to identify areas for improvement and make necessary adjustments to the safety management system.

Who needs a safety management system (SMS)?

01
Any organization, regardless of size or industry, can benefit from having a safety management system in place. It is particularly important for organizations that operate in high-risk environments or industries, such as construction, manufacturing, healthcare, or transportation.
02
Employers have a legal and moral obligation to provide a safe work environment for their employees. Implementing a safety management system helps meet this obligation and ensures the well-being of employees.
03
Additionally, having a robust safety management system can enhance an organization's reputation, improve employee morale, and reduce the risk of accidents and injuries, leading to cost savings in the long run. Therefore, every organization should consider implementing a safety management system.
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Originated from ICAO, the 12 safety management system elements are: Management Commitment. Safety Accountability and Responsibilities. Appointment of Key Safety Personnel. Coordination of Emergency Response Planning. SMS Documentation. Hazard Identification. Safety Risk Assessment and Mitigation.
The four components of a SMS are: Identifying the hazards. Assessing the risk. Analyzing the risk. Controlling the risk.
Safety Policy; Risk Management; Safety Assurance; and. Safety Promotion.
It includes health and safety policies, systems, standards, and records, and involves incorporating your health and safety activities and program into your other business processes. Having an effective management system improves your ability to continuously identify hazards and control risks in your workplace.
The proposed rule goes beyond the requirements of the Aircraft Certification, Safety and Accountability Act of 2020, which directed the FAA to mandate SMS only for aircraft manufacturers. The rule also addresses recommendations from the National Transportation Safety Board and independent review panels.
The four components of a SMS are: Identifying the hazards. Assessing the risk. Analyzing the risk. Controlling the risk.

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A Safety Management System (SMS) is a systematic approach to managing safety risks in an organization, involving policies, procedures, and practices that ensure the safety of operations and promote a culture of safety.
Organizations involved in aviation, transportation, and other high-risk industries are typically required to implement and file their Safety Management System (SMS). This includes airlines, airports, and other service providers regulated by aviation authorities.
To fill out a Safety Management System (SMS), organizations should assess their safety risks, define their safety policies, identify safety objectives, implement safety procedures, and document everything in a structured format that aligns with regulatory requirements.
The purpose of a Safety Management System (SMS) is to enhance safety performance by identifying hazards, managing risks, ensuring compliance with regulations, and fostering an organizational culture that prioritizes safety.
The information that must be reported in a Safety Management System (SMS) generally includes safety policy statements, safety objectives, risk assessments, safety performance metrics, incident reports, and documentation of corrective actions taken.
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