Get the free Emergency Procurement Justification Form - louisiana

UNIVERSITY OF LOUISIANA AT LAFAYETTE EMERGENCY PROCUREMENT JUSTIFICATION FORM Requisition No. Fund Code Name Department Title Telephone Extension Emergency Procurement Statutory Provision RS 39:1598

How to fill out emergency procurement justification form

How to fill out emergency procurement justification form:

1. Start by entering the date at the top of the form. This will ensure that the document is accurately dated for reference purposes.
2. Next, provide your name and contact information. This will include your full name, job title, department, and contact number. It is important to provide accurate and up-to-date information.
3. Fill in the project details. Include the project name, the reason for the emergency procurement, and a brief description of the scope and objectives of the project. Be clear and concise in explaining the urgency and importance of the procurement.
4. Indicate the estimated budget for the procurement. Include the total amount requested, as well as any specific breakdown of costs if required. This will help the reviewing authority understand the financial implications of the procurement.
5. Explain the reason for the emergency procurement. Provide a detailed justification for why standard procurement processes could not be followed and why the emergency situation necessitates immediate action. Include any supporting evidence or documentation that substantiates the urgency of the situation.
6. Specify the desired procurement method. Outline the preferred method for procurement, such as direct negotiation, limited tendering, or emergency procurement procedures. Provide reasons for choosing the specific method and explain how it aligns with the urgency and unique circumstances of the situation.
7. Identify any potential risks or challenges associated with the emergency procurement. Discuss any limitations, constraints, or potential negative consequences that may arise from deviating from standard procurement procedures. This will help the reviewing authority assess the potential risks and implications before making a decision.
8. Finally, sign and date the emergency procurement justification form. By doing so, you acknowledge the accuracy of the information provided and verify your responsibility for the decision to proceed with emergency procurement.

Who needs emergency procurement justification form?

1. Organizations or departments that encounter unforeseen circumstances that require immediate procurement of goods or services.
2. Project managers or individuals responsible for ensuring smooth operations by obtaining necessary resources urgently.
3. Entities that follow strict procurement policies and require proper documentation for emergency procurements to maintain accountability and transparency.

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What is emergency procurement justification form?

The emergency procurement justification form is a document used to justify the need for emergency procurement of goods or services.

Who is required to file emergency procurement justification form?

Government agencies or departments that need to make emergency procurements are required to file the form.

How to fill out emergency procurement justification form?

The form should be filled out with information such as the reason for the emergency procurement, the goods or services needed, and the justification for bypassing the regular procurement process.

What is the purpose of emergency procurement justification form?

The purpose of the form is to ensure transparency and accountability in emergency procurement decisions.

What information must be reported on emergency procurement justification form?

Information such as the nature of the emergency, the estimated cost of the goods or services, and the vendor selection process must be reported on the form.