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State of Idaho Office of the State Controller Division of Statewide Accounting Card USER MANUAL ............................................................. 1 ATTACHING SCANNED DOCUMENTS ....................................................

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How to fill out p-card - attaching scanned?

01

Make sure you have all the necessary information and documentation ready before starting to fill out the p-card. This may include the purpose of the purchase, the vendor's information, and the amount to be charged.

02

Begin by clearly labeling the p-card form with your personal or departmental details. This may include your name, department, contact information, and any other required identification.

03

Provide a detailed description of the goods or services being purchased using the p-card. Include as much information as possible to facilitate the approval process and avoid any confusion or delays.

04

Attach any required scanned documents to support your p-card purchase. This might include receipts, quotes, invoices, or any other relevant paperwork. Ensure that the scanned documents are clear, legible, and include all necessary details.

05

Double-check all the information you have entered on the p-card form, including the attached scanned documents. Carefully review each field to ensure accuracy and completeness. Any errors or missing information could lead to delays or complications.

06

Submit the completed p-card form and the attached scanned documents to the designated individual or department for approval. Follow any additional instructions or protocols provided by your organization regarding the submission process.

Who needs p-card - attaching scanned?

01

Individuals or departments that frequently make small to medium-sized purchases on behalf of the organization may benefit from having a p-card. This can streamline the payment process and eliminate the need for reimbursements or petty cash.

02

P-card users who need to provide additional documentation or evidence for their purchases may need to attach scanned documents. This helps ensure transparency, accountability, and proper record-keeping for the organization.

03

Organizations that have specific policies or procedures in place regarding p-card usage and record-keeping may require users to attach scanned documents for auditing or compliance purposes. This helps maintain financial accuracy and accountability within the organization.

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