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INTEROFFICE COMMUNICATION Ohio Environmental Protection Agency Division of Air Pollution Control TO: Permit Writers and Permit Reviewers FROM: Mike Hopkins, Assistant Chief, Permitting, APC DATE:

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How to Fill Out Inter-Office Communication - EPA:

01

Start by clearly identifying the purpose of the communication. Whether it is a request for information, a status update, or a formal memorandum, specify the purpose in a concise and direct manner.

02

Include the date and time of the communication. This helps in tracking and referencing the communication later on, especially in a busy office environment where multiple communications occur daily.

03

Address the communication to the specific recipient(s) who need to receive the message. Use their full names, job titles, and office locations if necessary to ensure accurate delivery.

04

Provide a brief and informative subject line that summarizes the content of the communication. This helps the recipient to quickly understand the purpose and urgency of the message.

05

Begin the body of the communication by stating the context or background information if necessary. This can include any relevant details that the recipient needs to be aware of before proceeding.

06

Clearly state the main message or request in a concise and direct manner. Use language that is clear, professional, and courteous. Avoid using jargon or technical terms that the recipient may not understand.

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If there are any attachments or supporting documents that need to be included, mention them in the communication and ensure that they are attached before sending. Provide a brief description of each attachment if necessary.

08

Conclude the communication by specifying any necessary action steps or deadlines. Clearly state what you expect from the recipient and when you need a response or completion of the requested task.

Who Needs Inter-Office Communication - EPA:

01

Employees within the same office or department who need to exchange information, updates, or requests related to their work responsibilities.

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Supervisors or managers who need to provide directives, assign tasks, or give feedback to their subordinates.

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Different offices or departments within an organization that need to collaborate or coordinate on projects, initiatives, or shared resources.

Inter-office communication is crucial for maintaining effective workflow, ensuring clear understanding among colleagues, and facilitating timely decision-making within an organization. It helps in streamlining processes, improving productivity, and fostering a collaborative work environment.

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What is inter-office communication - epa?

Inter-office communication - epa is a form used to report any exchanges of official information or documents between different offices within the Environmental Protection Agency.

Who is required to file inter-office communication - epa?

All employees of the Environmental Protection Agency are required to file inter-office communication - epa whenever necessary.

How to fill out inter-office communication - epa?

To fill out inter-office communication - epa, employees must include details such as the date of communication, names of sender and receiver, subject of communication, and any relevant attachments.

What is the purpose of inter-office communication - epa?

The purpose of inter-office communication - epa is to ensure transparency and proper documentation of official communications within the Environmental Protection Agency.

What information must be reported on inter-office communication - epa?

Information such as date, names of sender and receiver, subject, and any attachments must be reported on inter-office communication - epa.

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