Get the free Notification of Extenuating Circumstances Form (PDF - 36KB)

Confidential The University of Birmingham NOTIFICATION OF EXTENUATING CIRCUMSTANCES AND FIT TO SIT This form must be completed if you believe that illness or other circumstances have adversely affected

How to fill out notification of extenuating circumstances

How to fill out a notification of extenuating circumstances:

1. Start by obtaining the necessary form. The notification of extenuating circumstances form can typically be found on the website or portal of the relevant institution or organization.
2. Fill in your personal information accurately. This usually includes your full name, student or employee ID number, contact details, and any other requested details.
3. Provide a clear and concise explanation of the extenuating circumstances. Explain the situation or event that has impacted your ability to meet your obligations or deadlines. Use specific and factual information to support your case.
4. Include any relevant documentation or evidence. If you have supporting documents, such as medical certificates, police reports, or other official documents, attach copies to your notification. This helps substantiate your claim and allows the assessors to understand the extent of your circumstances.
5. Specify the impact on your performance or ability to fulfill obligations. Explain how the extenuating circumstances have affected your academic or work performance, and provide details on any missed deadlines, assignments, exams, or other commitments.
6. Outline what assistance or accommodations you are seeking. Clearly state what you are requesting from the institution or organization. It could be an extension on a deadline, an opportunity to reschedule an exam, or any other appropriate support.
7. Sign and date the form. Ensure you read through the completed form thoroughly before signing it. Double-check that all the information is accurate and complete.
8. Submit the notification within the designated timeframe. Be aware of any deadlines for submitting the form and make sure to meet them. Submit the form through the designated channel, whether it be online, via email, or in person.

Who needs notification of extenuating circumstances?

1. Students: Students facing unexpected circumstances that may impact their academic performance may need to submit notifications of extenuating circumstances. This could include serious illness, bereavement, or other significant life events.
2. Employees: Employees who are unable to fulfill their work duties due to extenuating circumstances may be required to submit notifications. This could include situations such as medical emergencies, personal or family crises, or unavoidable circumstances that prevent them from attending work.
3. Individuals facing legal or administrative proceedings: Those involved in legal or administrative proceedings that could affect their ability to meet obligations may also need to provide notifications of extenuating circumstances. This could apply to individuals serving on juries, involved in court cases, or facing other legal proceedings that could impact their availability or ability to fulfill commitments.

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