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PEMBROKE PLANNING BOARD MINUTES MONDAY, MARCH 28, 2016, PRESENT: Rebecca Colette (ViceChairman), Thomas Irving (Clerk), Paul Whitman, Andrew Wendell, Ken Fries, Owen Kelly, Dan Smith, Peter Palmier
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How to fill out pembroke planning board minutes
How to fill out Pembroke Planning Board minutes:
01
Begin by including the date, time, and location of the meeting at the top of the document. This helps establish the context for the minutes.
02
Record the names of the board members and any staff present at the meeting. It is important to accurately list the attendees for future reference.
03
Summarize the key discussions that took place during the meeting. This includes any decisions made or actions taken by the board.
04
Document any presentations or reports given by individuals or groups during the meeting. Include the main points discussed and any recommendations made.
05
Include any motions that were made and the outcome of the voting process. This ensures transparency and accountability.
06
Note any public comments or concerns raised during the meeting. It is important to capture the viewpoints and feedback provided by members of the community.
07
Include any new business or upcoming agenda items discussed for future meetings. This helps keep track of ongoing projects and issues.
08
Sign and date the minutes at the end of the document to indicate their validity and completeness.
Who needs Pembroke Planning Board minutes?
01
The Pembroke Planning Board itself requires the minutes for reference and documentation purposes. They serve as an official record of the board's activities and decisions.
02
Local government officials may need access to the minutes to stay informed about Pembroke's planning and development processes.
03
Members of the community who are interested in or affected by the planning board's actions can refer to the minutes to understand the decisions made and the reasoning behind them.
04
Professionals involved in the planning and development fields, such as architects, engineers, and real estate developers, may also find the minutes useful for staying updated about Pembroke's planning initiatives.
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What is pembroke planning board minutes?
Pembroke planning board minutes are official records of the meetings held by the planning board in Pembroke, documenting discussions, decisions, and actions taken during the meetings.
Who is required to file pembroke planning board minutes?
The secretary or designated individual of the Pembroke planning board is typically responsible for filing the minutes.
How to fill out pembroke planning board minutes?
Pembroke planning board minutes should include details such as date, time, location of the meeting, attendees, agenda items, discussions, decisions, and any other relevant information.
What is the purpose of pembroke planning board minutes?
The purpose of Pembroke planning board minutes is to provide an accurate record of the proceedings during meetings, ensure transparency, and serve as a reference for future decision-making.
What information must be reported on pembroke planning board minutes?
Information such as meeting date, time, attendees, agenda items, discussions, decisions, and any other relevant details must be reported on Pembroke planning board minutes.
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