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CITY OF PORTLAND OREGON BUREAU OF DEVELOPMENT SERVICES INFORMATION GUIDE Tracts and Easements What is a tract? A tract is a piece of land created and designated as part of a land division that is

How to fill out tracts and easements

Step 1: Understand what tracts and easements are

Tracts and easements are legal terms used to describe land rights and restrictions. Tracts refer to parcels of land, while easements typically involve granting someone else the right to use a portion of your land for specific purposes.

Step 2: Gather necessary documents

To fill out tracts and easements, you will need to gather certain documents such as property deeds, survey maps, and any existing easement agreements. These documents will provide important information about the property and any existing rights or restrictions.

Step 3: Identify the purpose of the easement

Before filling out the necessary paperwork, it's crucial to understand the purpose of the easement. Is it for utility access, right-of-way, or any other specific use? Identifying the purpose will help you correctly complete the documentation.

Step 4: Consult legal advice if needed

If you are unfamiliar with the process or unsure about any legal aspects, it is recommended to consult with an attorney or a real estate professional. They can guide you through the process and ensure everything is filled out correctly.

Step 5: Complete the necessary paperwork

Using the gathered information and the provided documentation forms, fill out the tracts and easements forms accordingly. Pay attention to details and provide accurate and comprehensive information. Make sure to read and understand the instructions or guidelines provided.

Step 6: Submit the completed forms

Once you have filled out the tracts and easements forms, make copies for your records and submit the original forms to the relevant authorities or stakeholders. This could include local government offices, utility companies, or any other parties involved in the easement agreement.

Who needs tracts and easements?

1. Landowners: Tracts and easements are essential for landowners who want to grant specific rights or access to another party while maintaining ownership of the land. They help establish legal boundaries and protect the landowner's interests.
2. Developers: Developers often need tracts and easements to ensure proper access to utilities, transportation networks, or common areas in planned communities. Easements allow them to secure necessary rights for their projects.
3. Utility Companies: Tracts and easements are crucial for utility companies as they require access to land for various purposes, such as installing and maintaining power lines, water pipelines, or telecommunication infrastructure.
4. Government Agencies: Government agencies may require tracts and easements for public projects, such as road expansions, infrastructure development, or environmental preservation. These documents help establish legal rights and ensure compliance with regulations.

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What is tracts and easements?

Tracts and easements refer to legal documents that define boundaries of land and rights of passage or use.

Who is required to file tracts and easements?

Property owners or individuals involved in land transactions are required to file tracts and easements.

How to fill out tracts and easements?

Tracts and easements can be filled out by providing accurate descriptions of the property boundaries and any rights or restrictions associated with the land.

What is the purpose of tracts and easements?

The purpose of tracts and easements is to establish legal boundaries and rights of use for a property.

What information must be reported on tracts and easements?

Information such as property boundaries, rights of way, and any restrictions on land use must be reported on tracts and easements.