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PLANNING COMMISSION STAFF REPORT Originator: Kris Baker Assistant City Planner Meeting Date May 8, 2013, Agenda # 2013.010 Through: Cary League, Community Development Director Recommended Action:

How to fill out planning commission staff report

How to fill out a planning commission staff report:

1. Begin by familiarizing yourself with the purpose and format of a planning commission staff report. This document is typically required for any proposed development or land-use change that is being reviewed by a planning commission.
2. Start by gathering all the necessary information related to the project. This may include details about the property, such as its location, size, and current land use. Additionally, you will need information about the proposed development, such as its purpose, scope, and any planned improvements or changes.
3. Next, organize the report in a clear and logical manner. Typically, a staff report will include sections such as an executive summary, project description, analysis of impacts, recommended conditions, and a conclusion.
4. In the executive summary, provide a concise overview of the project, highlighting its purpose and major points. This section should give the reader a clear understanding of the proposal.
5. The project description section should provide detailed information about the proposed development, including its purpose, design, and any anticipated benefits or challenges.
6. The analysis of impacts section is crucial as it evaluates the potential effects the project may have on various aspects such as traffic, environment, infrastructure, and community. Include any relevant data, studies, or analysis to support your conclusions.
7. If necessary, propose recommended conditions or mitigations to address any potential negative impacts or concerns raised during the analysis. These conditions should be reasonable and directly related to the project at hand.
8. Conclude the report by summarizing the key findings and recommendations. Offer your professional opinion, based on the information presented, whether the project should be approved, modified, or denied.
9. Lastly, ensure that the report is well-organized, free of errors, and follows any specific guidelines or templates provided by the planning commission or local jurisdiction.

Who needs planning commission staff reports?

1. Developers or property owners who are proposing new construction or land-use changes within a jurisdiction.
2. Municipal planning departments who require comprehensive information about the proposed project.
3. Planning commissioners who need to review and make informed decisions on various development proposals.
4. Community members and stakeholders who may be impacted by the proposed development and want access to detailed information and analysis to influence the decision-making process.

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