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State of Kansas Department of Administration Division of Accounts and Reports DA78 (Rev. 0403) PETTY CASH FUND LOG Beginning Date: Ending Date: Date Beginning Balance 1 2 3 4 5 6 7 8 9 10 11 12 13
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How to fill out da-78 - petty cash
How to fill out da-78 - petty cash:
01
Obtain the da-78 - petty cash form from your supervisor or the designated authority.
02
Start by entering the date at the top of the form in the specified format.
03
Provide the name of the individual who is responsible for the petty cash fund.
04
Write down the beginning balance of the petty cash fund on the form.
05
Record any disbursements made from the petty cash fund, including the date, purpose, and amount spent. Ensure to attach any relevant receipts.
06
Subtract the total disbursements from the beginning balance to calculate the remaining balance.
07
Fill in the remaining balance on the form.
08
The employee responsible for the petty cash should sign and date the form, certifying the accuracy of the information provided.
09
Submit the completed da-78 - petty cash form to the appropriate department or supervisor for review and processing.
Who needs da-78 - petty cash?
01
Small businesses or organizations that handle cash transactions or have frequent cash expenses often require a petty cash fund to manage these transactions efficiently.
02
Employees who are responsible for making small purchases or covering immediate cash expenses on behalf of the organization may need access to the petty cash fund.
03
The designated authority or supervisor overseeing financial matters within the organization will generally be responsible for the administration and control of the da-78 - petty cash form.
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What is da-78 - petty cash?
Da-78 petty cash is a form used to track small incidental expenses for a business or organization.
Who is required to file da-78 - petty cash?
Any individual or department within a company that handles petty cash funds is required to file da-78.
How to fill out da-78 - petty cash?
Da-78 petty cash form must be filled out with detailed information about each expense, including date, description, amount, and receipt attached.
What is the purpose of da-78 - petty cash?
The purpose of da-78 petty cash is to keep a record of small expenses and ensure proper accountability and transparency within the organization.
What information must be reported on da-78 - petty cash?
The information that must be reported on da-78 includes date, description of expense, amount, and receipt for verification.
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