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How to fill out e-verify

How to fill out E-Verify:

1. Obtain access: To begin using E-Verify, the first step is to obtain access to the program. Employers can register online through the E-Verify website and follow the instructions provided to set up their account.
2. Complete training: Once registered, employers are required to complete the mandatory E-Verify training. This training helps ensure employers understand the program's rules and regulations, as well as their responsibilities when using E-Verify.
3. Collect necessary information: Before starting the E-Verify process for a new employee, gather all the required information. This includes the employee's Form I-9, which verifies their eligibility to work in the United States. Additionally, you'll need other relevant information such as the employee's name, date of birth, Social Security Number (SSN), and any other required documents.
4. Create a case: Log in to your E-Verify account and create a case for the employee you are verifying. Fill in the necessary fields with the employee's information, ensuring accuracy and completeness.
5. Verify identity: E-Verify will prompt you to verify the employee's identity using the information provided. This typically includes verifying their name, date of birth, and SSN against the Social Security Administration's records.
6. Confirm employment eligibility: After confirming the employee's identity, E-Verify will verify their employment eligibility by checking their information against databases maintained by the Department of Homeland Security (DHS) and the Social Security Administration (SSA).
7. Review results: Once the verification process is complete, E-Verify will provide a case result. Employers should carefully review the result and take appropriate action based on the outcome. The possible results include "Employment Authorized," "SSA Tentative Non-Confirmation," or "DHS Verification in Process," among others.
8. Resolve any issues: In case of a non-confirmation or any discrepancies, follow the steps outlined by E-Verify to resolve the issue. This may involve providing additional information, allowing the employee to contest the result, or taking necessary steps according to the program's guidelines.

Who needs E-Verify:

1. Employers participating in federal contracts or subcontracts: Certain employers who have federal contracts or subcontracts containing the Federal Acquisition Regulation (FAR) E-Verify clause are required to use E-Verify. This includes employers with contracts that exceed a certain dollar threshold and have a performance period longer than a specified duration.
2. Employers in states with mandatory E-Verify laws: Some states have enacted laws that make E-Verify mandatory for certain employers. The requirements vary by state, but employers operating in these states must comply with the applicable laws and use E-Verify accordingly.
3. Employers voluntarily opting for E-Verify: While E-Verify may not be mandatory for all employers, some choose to join the program voluntarily as part of their commitment to maintaining a legal and authorized workforce. Participating in E-Verify can help employers ensure their employees' eligibility to work in the United States and comply with federal immigration laws.

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What is e-verify?

E-Verify is an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment authorization.

Who is required to file e-verify?

Employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause are required to use E-Verify for all newly hired employees and existing employees assigned to work on a federal contract.

How to fill out e-verify?

Employers log into the E-Verify system and enter information from the Form I-9 for each newly hired employee. The system then verifies the information against government records.

What is the purpose of e-verify?

The purpose of E-Verify is to help employers maintain a legal workforce by verifying the employment eligibility of their employees.

What information must be reported on e-verify?

Information such as the employee's name, address, date of birth, Social Security number, and citizenship status must be reported on E-Verify.