Get the free DHS Travel Reimbursement Procedure

DHS Travel Expense Claim Form Policy DHS-040-009 Travel Approval and Reimbursement Policy Form s TRIPS DHS 1297 Travel Expense Claim - PDF or Excel Contact s Name Becky Daniels Phone 503 945-5641 Email becky. Daniels state. or. us Procedure History Version 2. 0 - 05/12/2008 - Revised - 02/28/2002 Initial Release. TRIPS claim back-up documentation Maintain all documentation for audit purposes. Refer to the State Agency General Records Retention Schedules section 166-300-0025 item 34. O 6. a....

How to fill out dhs travel reimbursement procedure

How to fill out DHS travel reimbursement procedure:

1. Start by accessing the DHS travel reimbursement form, which can usually be found on the department's website or obtained from your supervisor or human resources department.
2. Carefully read and understand the instructions provided with the form. This will help you gather all the necessary information and supporting documents required to complete the reimbursement process accurately.
3. Fill out the form accurately and legibly, ensuring all required fields are completed. This typically includes personal information, such as your name, employee identification number, and contact details, as well as specific details about your travel, such as the purpose, dates, and destinations.
4. Provide details about the expenses incurred during your travel, including transportation costs (flights, car rentals, etc.), lodging expenses, meals, and any other eligible expenses. Make sure to attach receipts or any supporting documentation required to validate your claims.
5. If applicable, indicate if any pre-approved expenses were paid directly by the department or if they need to be reimbursed to you.
6. Check that all the information provided is accurate and complete before submitting the form.
7. Submit the completed form along with any required supporting documentation to the designated department or individual responsible for processing reimbursements. It is recommended to keep a copy of the form and supporting documents for your records.
8. Follow up with the department or individual processing the reimbursement to inquire about the status or if any additional information is needed.
9. Once your reimbursement request is approved, you will typically receive the reimbursement through direct deposit or by check.
10. Keep track of your reimbursement and ensure it matches your claim. If there are any discrepancies or issues, contact the appropriate department or individual promptly.

Who needs the DHS travel reimbursement procedure:

1. DHS employees who have made approved work-related travel may need to complete the travel reimbursement procedure to claim reimbursement for eligible expenses incurred during their trip.
2. Contractors or vendors who have been authorized by DHS to travel for specific purposes may also be required to follow the travel reimbursement procedure.
3. Anyone else who has been designated by DHS policies or agreements to be eligible for reimbursement of travel expenses may also need to follow the reimbursement procedure. It is always advisable to check with your supervisor or the appropriate department for clarification on eligibility.

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What is dhs travel reimbursement procedure?

The DHS travel reimbursement procedure outlines the steps and requirements for employees to claim reimbursement for work-related travel expenses.

Who is required to file dhs travel reimbursement procedure?

All DHS employees who incur work-related travel expenses are required to file the DHS travel reimbursement procedure.

How to fill out dhs travel reimbursement procedure?

To fill out the DHS travel reimbursement procedure, employees must provide details of the incurred travel expenses along with supporting documentation.

What is the purpose of dhs travel reimbursement procedure?

The purpose of the DHS travel reimbursement procedure is to ensure that employees are reimbursed for eligible work-related travel expenses.

What information must be reported on dhs travel reimbursement procedure?

Employees must report details of incurred travel expenses such as transportation, accommodation, meals, and other related costs on the DHS travel reimbursement procedure.