Get the free AUTHORIZATION OF EXTRA WORK

TAW44049 (05/2009)AUTHORIZATION OF EXTRA Workplace Former York State Thruway Authority New York State Canal Corporation P.O. Box 189 Albany, NY 122010189Purpose: This form is completed by the Project

How to fill out authorization of extra work

How to fill out authorization of extra work:

1. Obtain the authorization form: Contact the appropriate department or supervisor to obtain the specific form for authorizing extra work. This form may vary based on the organization and project.
2. Fill out the necessary details: Start by entering the basic information such as the project name, date, and your personal details. Provide accurate and updated information to ensure the authorization is valid.
3. Describe the extra work: Clearly explain the nature of the extra work that needs to be authorized. Include a detailed description, outlining the tasks involved, the resources required, and the expected outcomes.
4. Specify the time frame: Indicate the specific start and end dates for the extra work. This helps in effectively managing the project schedule and ensures everyone is aware of the time commitment required for the additional tasks.
5. Estimate the additional costs: If the extra work necessitates additional expenses, provide a breakdown of these costs. Include details such as materials, equipment, labor, and any other expenses that may arise.
6. Justify the need for extra work: Present a strong justification for why the extra work is necessary. Clearly explain how it will contribute to the successful completion of the project, address any unforeseen challenges, or deliver additional value to the organization or client.
7. Seek appropriate approvals: Once you have filled out the form accurately and thoroughly, obtain the necessary approvals. This may involve obtaining signatures from supervisors, project managers, or other relevant stakeholders. Follow the proper channels and ensure the approvals are obtained within the established procedures of your organization.

Who needs authorization of extra work:

1. Employees: Any employee who wishes to undertake extra work beyond their regular job scope may need to seek authorization. This includes additional projects, tasks, or responsibilities that are outside their standard role.
2. Contractors: If you are a contractor working on a project, you may require authorization for any additional work that falls outside the initial project scope defined in your contract. This ensures clarity and accountability for the work being carried out.
3. Project managers: Project managers often need authorization for any additional work that arises during the project's lifecycle. This helps in managing resources, budget, and project scope effectively.
4. Clients or customers: In some cases, clients or customers may require authorization for any additional work that they request, especially if it involves changes to the original project scope or requires additional resources.
5. Organizational hierarchy: Depending on the organizational structure, different levels of management may require authorization for extra work. This ensures proper accountability, resource allocation, and alignment with the organization's goals and objectives.

It is important to note that the specific requirements for authorization of extra work may vary depending on the organization, industry, or project. It is essential to familiarize yourself with the policies and procedures in place within your specific context to ensure compliance and proper documentation.

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