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OFFICE OF THE INDEPENDENT INSPECTOR GENERAL WARNING OF RIGHTS TO EMPLOYEE VOLUNTARY INTERVIEW You are being asked to provide information as part of an investigation being conducted by the Cook County

How to fill out voluntary interview warning employee

How to fill out voluntary interview warning employee:

1. Begin by gathering all relevant information about the specific incident or behavior that led to the need for the warning. This may include any witness statements, documentation, or evidence relating to the situation.
2. Clearly identify the purpose of the voluntary interview for both the employee and the employer. Communicate that it is an opportunity for the employee to provide their perspective and for the employer to address concerns or gather additional information.
3. Provide the employee with a copy of the warning form or document that they will need to fill out during the interview. Make sure they understand what information needs to be included and any specific guidelines or instructions for completing the form.
4. During the interview, allow the employee to share their side of the story and express their thoughts or concerns related to the incident. Maintain a professional and unbiased approach throughout the conversation.
5. Ask clarifying questions if needed and actively listen to the employee's responses. This will help ensure that all relevant information is captured accurately on the warning form.
6. Provide guidance or feedback to the employee regarding their behavior or actions, explaining any potential consequences or necessary improvements. Offer suggestions or resources that may help them address any issues or prevent similar incidents in the future.
7. Ensure that the employee understands the contents of the warning form they are filling out. Answer any questions they may have and provide clarification if needed.
8. Review the completed form with the employee before they sign it. Make sure they are aware that their signature indicates their understanding and acknowledgement of the content outlined in the warning.
9. Keep a copy of the completed warning form for the employee's personnel file and provide them with a copy for their records.

Who needs voluntary interview warning employee?

An employer may need to conduct voluntary interview warning employees in situations where there has been a reported incident or behavior that needs to be addressed. It could be necessary for both the employer and the employee to gather more information, discuss concerns, and potentially issue a warning. The interview provides an opportunity for the employee to share their perspective and for the employer to assess the situation and take appropriate action.

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