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CIRCULAR No.201804112Circular Date4/11/2018 5:14:33 PMCategoryRegulatory and ComplianceSegmentALLSubjectClubbing of open positionsAttachmentsSEBI circularCircular Ref. No. 2018041102April 11, 2018Subject

How to fill out clubbing of open positions

How to fill out clubbing of open positions:

1. Determine the positions to be clubbed: Start by identifying the open positions within your organization that can be clubbed together. These positions should have similar job responsibilities and qualifications.
2. Assess the responsibilities and qualifications: Evaluate the job responsibilities and qualifications required for the clubbed positions. Ensure that they align with each other and can be merged without any significant conflicts or gaps.
3. Analyze the workload and resources: Consider the workload and resources required for the clubbed positions. Assess if combining these positions will result in an efficient distribution of tasks and if the available resources can support the merged responsibilities.
4. Communicate with relevant stakeholders: Inform the employees occupying the open positions about the possibility of clubbing and seek their feedback and opinions. Additionally, consult with HR or any relevant department to ensure compliance with company policies and procedures.
5. Prepare a new job description: Create a comprehensive job description that outlines the merged responsibilities, required qualifications, and any new expectations. This document will provide clarity and serve as a foundation for the hiring process.
6. Conduct a recruitment process if necessary: If the clubbed positions require new hires, follow your organization's recruitment process. Advertise the job opening, screen applicants, conduct interviews, and select the most suitable candidates for the merged positions.
7. Train and onboard new hires: Once the selection is made, provide training and onboarding to the new hires. Familiarize them with the clubbed positions and ensure they are equipped with the necessary knowledge and skills to fulfill the merged responsibilities.
8. Monitor and evaluate performance: Regularly assess the performance and progress of employees in the clubbed positions. Provide feedback, support, and necessary resources to help them thrive in their new roles. Make adjustments if needed to optimize productivity and effectiveness.

Who needs clubbing of open positions?

1. Organizations with resource constraints: Companies facing financial or resource limitations can benefit from clubbing open positions as it allows them to streamline their workforce and maximize efficiency without incurring additional costs of hiring.
2. Businesses with similar job roles: Industries where job responsibilities and qualifications across different positions are similar or overlapping can explore the option of clubbing open positions. This can facilitate better coordination and collaboration among employees.
3. Companies undergoing reorganization or downsizing: During times of organizational change, such as reorganization or downsizing, clubbing open positions can help manage workforce reductions without compromising essential job functions. It provides a strategic approach to optimize human resources.
4. Startups and small businesses: Startups and small businesses often have limited resources and a lean workforce. Clubbing open positions can be an effective strategy for minimizing overhead costs and maximizing the output from a smaller team.
5. Organizations aiming for increased flexibility: Some companies prioritize adaptability and flexibility in their operations. By clubbing open positions, they can create cross-functional roles that allow employees to handle multiple tasks, enhancing the organization's agility.

Overall, clubbing of open positions can be beneficial for organizations seeking to optimize their workforce, reduce costs, promote collaboration, and adapt to changing circumstances.

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