Get the free ADMINISTRATIVE MEMORANDUM

J04a CITY COUNCIL AGENDA ITEM Date:January 5, 2018To:Brian Schick, City ManagerFrom:Marybeth Murk, Purchasing Manager Tom Darling, Financial Services Director Kurt Overstep Public Works Director Dennis

How to fill out administrative memorandum

Answer 1:

To fill out an administrative memorandum, follow these steps:

1. Begin by clearly stating the purpose of the memorandum. This could be to provide updates, make announcements, or request specific actions.
2. Address the memorandum to the appropriate recipient(s), such as department heads, team members, or other relevant parties.
3. Use a professional and formal tone throughout the memorandum. Avoid using informal or colloquial language.
4. Provide a brief summary or background information related to the topic of the memorandum.
5. Clearly outline the main points or key information that needs to be communicated. Use bullet points or numbered lists for clarity.
6. Ensure that the information provided is accurate and up to date. Double-check any dates, figures, or other important details.
7. Include any necessary attachments or supporting documents. Make sure to mention these attachments within the memorandum.
8. End the memorandum with a clear call to action if required. This could involve requesting feedback, scheduling a meeting, or requesting a specific action from the recipient(s).
9. Sign the memorandum with your name, title, and contact information.
10. Distribute the memorandum to the intended recipients through appropriate channels, such as email, interoffice mail, or posting on a shared platform.

Answer 2:

Administrative memorandums are typically needed by individuals or organizations in various professional settings. Some of the key stakeholders who may require administrative memorandums include:

1. Managers and supervisors: They often use administrative memorandums to communicate important policies, procedures, or updates to their respective teams.
2. Human resources departments: HR departments may use administrative memorandums to inform employees about changes in benefits, safety guidelines, or organizational policies.
3. Executive teams: Senior leaders and executives may utilize administrative memorandums to disseminate strategic information, make announcements, or provide key updates to the entire organization.
4. Government agencies: Administrative memorandums are frequently used by government agencies to communicate regulations, policy changes, or procedural updates to their employees or the public.
5. Educational institutions: Schools, colleges, and universities may employ administrative memorandums to distribute information about academic policies, deadlines, or important events.
6. Non-profit organizations: Non-profit organizations often use administrative memorandums to inform their staff, volunteers, and supporters about upcoming events, campaigns, or fundraising activities.
7. Corporations and businesses: In a corporate or business setting, administrative memorandums are commonly used for internal communication purposes, such as providing project updates, assigning tasks, or sharing organizational news.

Overall, anyone who needs to communicate important information or instructions in a clear and concise manner may benefit from using administrative memorandums.

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What is administrative memorandum?

An administrative memorandum is a document that outlines important information, decisions, or instructions within an organization.

Who is required to file administrative memorandum?

Administrative staff or individuals tasked with communication of important information within an organization are required to file administrative memorandum.

How to fill out administrative memorandum?

Administrative memorandum can be filled out by including relevant details, such as date, recipient, subject, and clear and concise information.

What is the purpose of administrative memorandum?

The purpose of administrative memorandum is to ensure clear communication of important information or decisions within an organization.

What information must be reported on administrative memorandum?

Information such as date, recipient, subject, details of the information or decision, and any actions required may need to be reported on administrative memorandum.