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Instructions for completing the Incident Status Summary (ICS-209), essential for managing fire incidents including reporting requirements and information needed for resource allocation.
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How to fill out incident status summary ics-209

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How to fill out Incident Status Summary (ICS-209) Instructions

01
Title: Write the title of the incident at the top of the form.
02
Incident Number: Enter the unique incident number assigned to this particular event.
03
Date and Time: Fill in the date and time of the report.
04
Location: Specify the location of the incident, including latitude and longitude if applicable.
05
Incident Type: Indicate the type of incident (e.g., wildfire, flood).
06
Status: Provide the current incident status, such as active, contained, or controlled.
07
Incident Commander: List the name and contact information of the Incident Commander.
08
Resources Assigned: Document the resources currently assigned to the incident, including personnel and equipment.
09
Actions Taken: Describe the key actions taken to manage and mitigate the incident.
10
Safety Considerations: Note any current safety issues for responders or the public.
11
Summary of Future Needs: Include any anticipated needs for resources or support moving forward.
12
Submit: Ensure the form is reviewed and submitted to the appropriate authority.

Who needs Incident Status Summary (ICS-209) Instructions?

01
Fire departments and emergency response agencies.
02
Incident command teams managing the incident.
03
Local and state government agencies for incident tracking.
04
Support organizations coordinating resources and assistance.
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Type 1: National and State Level – a federally or state-certified team; is the most robust IMT with the most training and experience. Sixteen Type 1 IMTs are now in existence, and operate through interagency cooperation of federal, state and local land and emergency management agencies.
The ICS 209 is used for reporting information on significant incidents. It is not intended for every incident, as most incidents are of short duration and do not require scarce resources, significant mutual aid, or additional support and attention.
The simple model shown in Figure 1 attempts to illustrate that the causes of any incident can be grouped into five categories - task, material, environment, personnel, and management.
An ICS-209 is required for any fire under a full suppression management strategy that exceeds 100 acres in timber (fuel models 8-13), 300 acres in grass and brush (fuel models 1-7), or has a Type 1 or 2 incident management team assigned. (Geographic Areas and agencies may have more stringent reporting requirements.)

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The Incident Status Summary (ICS-209) Instructions provide guidelines for reporting and summarizing the status of an incident response, including the current situation, resources committed, and actions taken.
Incident commanders, agency administrators, or designated representatives are required to file the ICS-209 when managing an incident that demands tracking of situation and resource information.
To fill out the ICS-209, gather information about the incident, including the current situation and resources, completing the designated sections while ensuring accuracy and timely submission.
The purpose of ICS-209 Instructions is to standardize the reporting of incident status to ensure effective communication among various agencies and stakeholders involved in the incident response.
The ICS-209 must report information such as incident name, location, date and time, status of the incident, resource allocation, containment efforts, and any significant changes in the situation.
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