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This document outlines the policies and procedures for establishing indirect cost rates for organizations receiving financial assistance from the U.S. Department of Commerce, detailing the types of
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How to fill out General Indirect Cost Rate Program Guidelines for Grantee Organizations

01
Read the guidelines thoroughly to understand the requirements.
02
Gather all necessary documentation, including financial statements and budget details.
03
Determine your organization's indirect cost rate based on prior financial records.
04
Complete the application form, ensuring all sections are filled accurately.
05
Attach supporting documents to justify your indirect cost rate.
06
Review the completed application for accuracy and completeness.
07
Submit the application by the specified deadline.

Who needs General Indirect Cost Rate Program Guidelines for Grantee Organizations?

01
Grantee organizations receiving federal funding.
02
Non-profit organizations looking to recover indirect costs.
03
State and local governments managing grant programs.
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An indirect cost rate is simply a device for determining fairly and conveniently within the boundaries of sound administrative principles, what proportion of indirect cost each program should bear. An indirect cost rate is the ratio between the total indirect expenses and some direct cost base.
On February 7, 2025, the National Institutes of Health (NIH) issued Supplemental Guidance to the 2024 NIH Grants Policy Statement: Indirect Cost Rates, which sets a standard 15% rate for all Facilities and Administrative (F&A) costs assumed by institutions of higher education receiving federal research grants.
Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries. By contrast, direct costs can be attributed directly to a specific cost objective and tracked in discrete categories such as personnel, travel, supplies, etc.
What is the Average Indirect Cost Rate for Nonprofits? While no two nonprofit organizations will have identical needs, structures, or budgets, an indirect cost rate of between ten and fifteen percent has served as a longstanding rule of thumb.
An indirect cost rate is a percentage (indirect cost pool/direct cost base) used to distribute indirect costs to all cost centers benefiting from those costs.
On February 7, 2025, the National Institutes of Health (NIH), an agency of the Department of Health and Human Services (HHS), published supplemental policy guidance that instituted a 15% indirect cost rate for NIH grants. The policy applies to any new grant awards.
On March 5, 2025, a US district court in Massachusetts issued a preliminary injunction blocking the National Institutes of Health (NIH) from implementing a February 7, 2025, “Supplemental Guidance” notice that would establish “a standard indirect rate of 15% across all NIH grants for indirect costs in lieu of a
As a justification for the decision, NIH pointed to the fact that universities often accept lower indirect cost reimbursement rates on grants from other federal and non-federal sources and that many granting organizations like private foundations typically impose a cap of 10% or 15% on how much indirect costs they will

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The General Indirect Cost Rate Program Guidelines for Grantee Organizations provides a framework for determining and applying indirect cost rates to ensure that grantee organizations can recover their indirect costs associated with federal funding.
Any organization that receives federal funding and wishes to claim indirect costs as part of their budget is required to file under the General Indirect Cost Rate Program Guidelines.
To fill out the guidelines, organizations need to gather financial data, complete the required forms, and support their indirect cost rate proposal with appropriate documentation, following the specific instructions provided in the guidelines.
The purpose of the guidelines is to provide a systematic approach for calculating and negotiating indirect cost rates, ensuring that grantees are fairly compensated for administrative costs incurred while managing federal grants.
Organizations must report financial statements, details on cost allocation methods, current indirect cost rates, and any relevant organizational structure that justifies the indirect cost rate being proposed.
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