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This document details the Nuclear Regulatory Commission's comprehensive review and republication of its Privacy Act Systems of Records Notices, including descriptions of the types of records maintained,
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How to fill out privacy act systems of
How to fill out Privacy Act Systems of Records Notices
01
Identify the system of records that needs to be documented.
02
Gather information on the individuals whose records will be included.
03
Describe the purpose of collecting and maintaining the records.
04
Specify the categories of individuals covered by the notice.
05
Detail the types of records maintained within the system.
06
Outline the legal authority under which the records are maintained.
07
Include information about how individuals can access and amend their records.
08
State the policies for sharing information with other agencies or entities.
09
Review the notice for completeness and accuracy.
10
Submit the notice for publication in the Federal Register.
Who needs Privacy Act Systems of Records Notices?
01
A. Federal agencies that maintain records on individuals.
02
B. Organizations collecting personal data for federal purposes.
03
C. Entities required to comply with the Privacy Act of 1974.
04
D. Any party involved in systems of records management within the federal government.
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How many systems of record notices does IHS have?
A SORN identifies the system of records, the purpose(s) of the system, the authority for maintenance of the records, the categories of records maintained in the system, the categories of individuals about whom records are maintained, the routine uses to which the records are subject, and additional details about the
What is the system of record notices?
The Indian Health Service is divided into twelve physical areas of the United States: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland, and Tucson.
What information must be included in the SORN?
The Privacy Act of 1974, as amended to present, including Statutory Notes (5 U.S.C. 552a), Protects records about individuals retrieved by personal identifiers such as a name, social security number, or other identifying number or symbol.
How many systems of records does IHS have?
The IHS has the following three Privacy Act systems of records: 09-17-0001, Indian Health Service Health and Medical Records HHS/IHS/OHP. 09-17-0002, Indian Health Service Scholarship Programs, HHS/IHS/OHP.
What records are protected by the Privacy Act?
A System of Records Notice (SORN) is a notice to the public that describes how a federal agency collects and maintains Personally Identifiable Information (PII). A SORN is required whenever the agency collects and stores PII, and retrieves those records through the use of a unique identifier.
How many IHS areas are there?
PATH EHR is a cloud-based EHR from Oracle Health that will replace IHS' 40-year-old Resource and Patient Management System.
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What is Privacy Act Systems of Records Notices?
Privacy Act Systems of Records Notices (SORN) are public notices that describe how federal agencies collect, use, and maintain personal information about individuals in their records.
Who is required to file Privacy Act Systems of Records Notices?
Federal agencies that maintain systems of records containing personal information about individuals are required to file Privacy Act Systems of Records Notices.
How to fill out Privacy Act Systems of Records Notices?
To fill out Privacy Act Systems of Records Notices, agencies must provide information such as the name of the system, the purpose for collecting information, categories of individuals covered, and procedures for accessing and correcting records.
What is the purpose of Privacy Act Systems of Records Notices?
The purpose of Privacy Act Systems of Records Notices is to inform the public about the existence of systems of records, what information is collected, how it is used, and how individuals can access or amend their records.
What information must be reported on Privacy Act Systems of Records Notices?
Information that must be reported includes system name, system location, categories of individuals covered, categories of records maintained, purpose of the system, routine uses of the records, and policies on the storage, retrieval, and retention of records.
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