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This document outlines the procedures and requirements for initiating and managing contract change orders, including the necessary documentation, approvals, and classifications of changes in construction

How to fill out contract change order procedures

How to fill out Contract Change Order Procedures

1. Identify the need for a change order due to scope alterations, unforeseen conditions, or project adjustments.
2. Refer to the original contract to understand the conditions and procedures for initiating a change order.
3. Fill out the Contract Change Order form, providing detailed descriptions of the changes required.
4. Attach any relevant documentation supporting the change request, such as drawings or cost estimates.
5. Submit the completed form and documentation to the appropriate project manager or decision-maker for review.
6. Await approval of the change order before proceeding with the changes.
7. Once approved, communicate the changes to all relevant parties to ensure alignment and understanding.

Who needs Contract Change Order Procedures?

1. Project managers who oversee contract execution and modifications.
2. Contract administrators responsible for maintaining compliance with contract terms.
3. Site supervisors or foremen who need clarity on scope changes impacting daily operations.
4. Financial officers who need to track budget adjustments resulting from change orders.
5. Stakeholders and clients requiring updates on the project's progress and scope alterations.

People Also Ask about

What three things must be agreed upon for a change order?

The contractor prepares a "change order proposal" quoting a price for the extra work. Once the owner and contractor have agreed on scope, price, and schedule, a formal, written change order is prepared and signed by all parties.

What are the principal issues that must be addressed in a change order?

(1) Nonrecurring costs (e.g., engineering costs and costs of obsolete or reperformed work). (2) Costs of added distinct work caused by the change order (e.g., new subcontract work, new prototypes, or new retrofit or backfit kits). (3) Costs of recurring work (e.g., labor and material costs).

What information is generally required on a change order form?

Change orders include details such as the scope of changes, reasons for the modifications, impacts on project timeline and costs, as well as approvals from relevant parties.

What three things must agreed upon for a change order?

The contractor prepares a "change order proposal" quoting a price for the extra work. Once the owner and contractor have agreed on scope, price, and schedule, a formal, written change order is prepared and signed by all parties.

What is the process of a formal change order?

The typical process for change orders involves submitting a written request that outlines the proposed changes, reviewing the request for its impact on scope, time, and cost, obtaining approvals from relevant parties, and documenting any agreed modifications through formal contracts.

What is included in a change order?

Change orders typically consist of three parts: the project information, the changes to the contract, and the change in cost and time for performance. Project information includes the project name and the owner's and contractor's information.

What are the principal elements that must be included in a change order?

What should be included in a change order? Description of the change. Reason for the change. Impact on cost. Impact on timeline. Authorization and signatures. Reference to the original contract.

How to do a change order on a contract?

Change Order Process Review the Contract and Identify the Reason for the Change Order. Create a Change Order Request. Reach an Agreement About the Change Order Proposal. Get Approval On the Change Order and Adjust the Contract. Use a Change Order Log to Keep Track of Change Orders.

For pdfFiller’s FAQs

What is Contract Change Order Procedures?

Contract Change Order Procedures are the defined steps and guidelines that must be followed when making changes to a contract. This includes the process for submitting, reviewing, and approving changes to the scope, schedule, or costs associated with a contract.

Who is required to file Contract Change Order Procedures?

Generally, any party involved in the contract, including contractors, subcontractors, and project owners, may be required to file Contract Change Order Procedures if they seek to make changes to the agreed terms or conditions of the contract.

How to fill out Contract Change Order Procedures?

To fill out Contract Change Order Procedures, one must provide detailed information regarding the changes being requested, including a description of the change, the reason for the change, the impact on the contract cost and schedule, and any supporting documentation that may be necessary for review.

What is the purpose of Contract Change Order Procedures?

The purpose of Contract Change Order Procedures is to ensure a formal and organized process for managing changes to contracts, thereby minimizing disputes and misunderstandings while maintaining accountability and clarity for all parties involved.

What information must be reported on Contract Change Order Procedures?

Information to be reported typically includes the project name, contract number, details of the change request, justification for the change, estimated costs, impact on project schedule, and any relevant attachments or documentation.