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This document outlines the procedures for planning and reimbursing travel for faculty and staff in the Department of Microbiology, including airfare booking, registration for conferences, lodging
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How to fill out Travel Procedures

01
Gather necessary travel information including destination, dates, and purpose of travel.
02
Complete the Travel Request Form with all required fields such as traveler’s name, department, and budget code.
03
Attach any supporting documents like conference details or invitations for official travel.
04
Submit the completed form to your supervisor for approval.
05
Once approved, forward the form to the finance department to process travel arrangements.
06
Confirm your travel bookings and keep a record of all confirmations and receipts.

Who needs Travel Procedures?

01
Employees traveling for business purposes.
02
Managers and supervisors coordinating travel for their teams.
03
Anyone seeking reimbursement for travel expenses incurred on behalf of the organization.
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Head to your airline's check-in counter to drop luggage and get your boarding pass. Then, proceed through the immigration process at the airport, where officers will check your passport, visa, and travel documents. After that, clear security checks, reach your boarding gate, and wait for your flight announcement.
What to Pack For an International Flight: The Plane Essentials Passport. International Visa (if Required) Boarding Pass. Hand Luggage. Checked Luggage. Travel Plug Adapter. Powerbank or Portable Battery Pack. Comfortable Clothing.
Head to your airline's check-in counter to drop luggage and get your boarding pass. Then, proceed through the immigration process at the airport, where officers will check your passport, visa, and travel documents. After that, clear security checks, reach your boarding gate, and wait for your flight announcement.
A passport is required for all international travel. If you're traveling anywhere overseas, you need a passport to board an international flight and to enter the country. Passport cards will not be accepted as form of I.D. for international air travel.
We have listed below a few travel documents you would require during your international trip, irrespective of your destination country. Passport and Travel Visa. Copies of All Identification Documents. Air Tickets and Proof of Accommodation Bookings. Travel Itinerary Details. Tickets for Events While Travelling.
Here's a simple format you can use: **Travel Itinerary** **Destination:** (City/Country) **Travel Dates:** (Start Date) to (End Date) **Day 1: (Date)** - Arrival: (Flight/Train details) - Check-in: (Hotel name and address) - Activities: (List of activities with timings) - Meals: (Breakfast, Lunch, Dinner plans)
Travel Process Steps Step 1: Decide There is a Need to Travel. Actions Involved. Step 2: Obtain Pre-Approval for Travel. Step 3: Make the Travel Plans. Step 4: Conduct the Travel. Step 5: Gather Documentation. Step 6: Report Expenses. Step 7: Certify Expenses are Accurate. Step 8: Review and Approve the Expenses.
Valid U.S. Passport (children must have their own passports) Trusted Traveler Program Card (NEXUS, SENTRI or FAST) U.S. Military Identification Card (when traveling on official orders) U.S. Merchant Mariner Document (for U.S. citizens on official maritime business)

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Travel Procedures are the guidelines and protocols that govern how travel is to be undertaken for business or organizational purposes, detailing the steps for booking, expenses reporting, and compliance with policies.
Employees and officials who are traveling for official business or on behalf of the organization are typically required to file Travel Procedures.
To fill out Travel Procedures, follow the organization’s designated form or platform, provide the necessary travel details such as destination, dates, purpose, and estimated costs, and ensure all information complies with the organization's policies.
The purpose of Travel Procedures is to ensure consistency and accountability in travel arrangements, to manage costs effectively, and to comply with legal and organizational policies while facilitating safe and efficient travel.
Information that must be reported on Travel Procedures includes traveler details, travel dates, destination, purpose of travel, estimated expenses, and any special requirements or approvals needed.
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