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This document outlines the policies and procedures for the use of the Statewide Travel Charge Card issued to state employees in Texas for official business travel expenses, including guidelines for
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How to fill out statewide travel charge card
How to fill out STATEWIDE TRAVEL CHARGE CARD POLICY
01
Review the STATEWIDE TRAVEL CHARGE CARD POLICY document to understand its purpose and guidelines.
02
Gather necessary personal and travel information required for filling out the policy.
03
Complete the application section accurately with your personal details and travel-related information.
04
Attach any required documentation, such as receipts or travel itineraries, as specified in the policy.
05
Submit the completed form to the appropriate authority for approval.
06
Keep a copy of the submitted application for your records.
Who needs STATEWIDE TRAVEL CHARGE CARD POLICY?
01
State employees who travel for official duties.
02
Individuals involved in state-sponsored travel.
03
Employees who manage travel-related expenses on behalf of the state.
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People Also Ask about
What is considered misuse of a government travel card?
Use while not on official government travel. Purchases from an unauthorized merchant. Excessive ATM withdrawals. Failure to pay undisputed amounts on time.
What am I allowed to use my GTC for?
The travel card can only be used by the cardholder for official travel expenses. You cannot use your travel card for anyone else's travel expenses. You cannot use your travel card for personal payments of any kind.
What not to buy on a government travel card?
Don't charge office supplies, training, conference fees, photocopies, postal services, or equipment on the travel card. Use the purchase card or other acquisition procedures to procure non-travel services and products.
What can I use my government travel card on?
What is the appropriate use of the GSA SmartPay® Travel card/account? The GSA SmartPay Travel cards/accounts may be used ONLY for authorized official travel and travel-related expenses. Official travel expenses are broadly categorized as transportation, lodging, meals and incidentals.
What can I not use my government travel card for?
Don't charge office supplies, training, conference fees, photocopies, postal services, or equipment on the travel card. Use the purchase card or other acquisition procedures to procure non-travel services and products.
Can I use my government travel card for groceries?
The GSA SmartPay Travel cards/accounts may be used ONLY for authorized official travel and travel-related expenses. Official travel expenses are broadly categorized as transportation, lodging, meals and incidentals. The travel card/account must not be used for personal expenses unrelated to official government travel.
What are the rules for the government travel charge card?
The Department of Commerce (DOC) policy is that government-issued travel cards be used to pay for ALL official travel expenses while on TDY/TAD if travel is five or more times in a year, unless exempt. Personal use of the travel card or using the travel card to pay for someone else's travel expenses is prohibited.
Can you use a travel card for anything?
You can often use a travel rewards card for most types of purchases. Purchases could include things like flights, hotels and rental cars. They could also include day-to-day purchases like gas and groceries. Keep in mind that with travel cards, travel-related purchases may earn more rewards than everyday purchases.
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What is STATEWIDE TRAVEL CHARGE CARD POLICY?
The STATEWIDE TRAVEL CHARGE CARD POLICY is a set of guidelines and regulations that govern the use of travel charge cards issued to state employees for official travel expenses.
Who is required to file STATEWIDE TRAVEL CHARGE CARD POLICY?
State employees who are issued a travel charge card and incur expenses while traveling for state-related business are required to file the STATEWIDE TRAVEL CHARGE CARD POLICY.
How to fill out STATEWIDE TRAVEL CHARGE CARD POLICY?
To fill out the STATEWIDE TRAVEL CHARGE CARD POLICY, employees must provide details of their travel expenses, including dates, locations, purpose of travel, and receipts for transactions made using the travel charge card.
What is the purpose of STATEWIDE TRAVEL CHARGE CARD POLICY?
The purpose of the STATEWIDE TRAVEL CHARGE CARD POLICY is to ensure proper management and accountability of state funds used for travel, as well as to streamline the reimbursement process for travel-related expenses.
What information must be reported on STATEWIDE TRAVEL CHARGE CARD POLICY?
The information that must be reported includes the traveler's name, travel dates, destination, purpose of travel, specifics of expenses incurred, and any relevant documentation or receipts.
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