Get the free ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1) - lva virginia
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This document provides detailed instructions for transferring permanent records from agencies or organizations to the archives of the Library of Virginia, including requirements for the records' packaging
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How to fill out archival transfer list and
How to fill out ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)
01
Obtain the ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1) from the relevant archive or institution.
02
Fill in the date of transfer at the top of the form.
03
Provide the name of the organization or individual transferring the records.
04
List the contents of the transfer, including descriptions of each item and any reference numbers if applicable.
05
Indicate the volume or quantity of each record being transferred.
06
Sign and date the form where indicated to affirm the accuracy of the information provided.
07
Retain a copy of the completed form for your records.
08
Submit the original completed form to the archive or institution receiving the records.
Who needs ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
01
Organizations or individuals transferring archival records to an archive or record-keeping institution.
02
Archivists or records managers who are responsible for the proper transfer of records.
03
Legal representatives who need to document the transfer of sensitive or important records.
04
Research institutions that require documentation of records being archived.
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What is ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1) is a document used to formally transfer archives and records from one entity to another, ensuring proper documentation and accountability of the materials being transferred.
Who is required to file ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
Entities or organizations that are transferring archival materials to a designated archival repository or facility are required to file FORM ARC-1.
How to fill out ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
FORM ARC-1 should be filled out by providing detailed information about the materials being transferred, including descriptions, dates, and any relevant identifiers. It should also include the names of the transferring organization and the receiving repository.
What is the purpose of ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
The purpose of FORM ARC-1 is to create an official record of the transfer of archival materials, ensuring that both the transferring and receiving parties acknowledge the details of the transfer.
What information must be reported on ARCHIVAL TRANSFER LIST AND RECEIPT (FORM ARC-1)?
The information that must be reported includes the title of the records, quantity, description of the materials, date of transfer, names of the transferring and receiving parties, and any relevant reference numbers.
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