Get the free Standard Form 258, Agreement to Transfer Records - archives
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This document is used to facilitate the transfer of records to the National Archives of the United States and outlines the necessary steps and instructions for submission.
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How to fill out standard form 258 agreement
How to fill out Standard Form 258, Agreement to Transfer Records
01
Obtain a copy of Standard Form 258 from the appropriate website or agency.
02
Fill out the top section with the agency name and address.
03
Indicate the type of records being transferred in Section 1.
04
Provide a description of the records in Section 2.
05
Fill out Section 3 with the dates of the records included in the transfer.
06
In Section 4, indicate the reason for the transfer.
07
Complete Section 5 with the name and contact information of the person responsible for the records.
08
Sign and date the form at the bottom.
09
Submit the completed form to the designated recipient.
Who needs Standard Form 258, Agreement to Transfer Records?
01
Government agencies transferring records to another agency.
02
Organizations that need to document the transfer of specific records.
03
Entities involved in archival transfers or recordkeeping.
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What is Standard Form 258, Agreement to Transfer Records?
Standard Form 258 is a document used by federal agencies to request the transfer of records to the National Archives and Records Administration (NARA). It serves as an agreement and provides necessary details about the records being transferred.
Who is required to file Standard Form 258, Agreement to Transfer Records?
Federal agencies that need to transfer their records to the National Archives and Records Administration (NARA) are required to file Standard Form 258.
How to fill out Standard Form 258, Agreement to Transfer Records?
To fill out Standard Form 258, enter the agency's name, address, and the records' information, including a description, date ranges, and the retention period. Ensure to provide contact information for the agency's representative and sign the form to certify the transfer.
What is the purpose of Standard Form 258, Agreement to Transfer Records?
The purpose of Standard Form 258 is to formally document the transfer of records from federal agencies to NARA, ensuring proper preservation of historical data and compliance with federal record-keeping regulations.
What information must be reported on Standard Form 258, Agreement to Transfer Records?
The information that must be reported includes the agency's name and address, description of the records, date ranges of the records, retention period, applicable record series, and the signature of the agency representative.
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