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This document provides detailed instructions for the labeling, storage, and shipping of clinical specimens during respiratory disease outbreaks, ensuring compliance with health regulations and maintaining
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How to fill out specimen labeling storage handling

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How to fill out Specimen Labeling, Storage & Handling Guidelines

01
Gather all necessary materials including specimen containers, labels, and storage supplies.
02
Ensure that each specimen container is clean and free of contamination.
03
Clearly label each specimen container with the following information: patient's name, ID number, date of collection, type of specimen, and any other required details.
04
Use waterproof and smudge-proof labels to prevent loss of information.
05
Follow specific guidelines for the type of specimen regarding any special handling or storage requirements.
06
Place each labeled specimen in an appropriate storage container that maintains required temperature or conditions.
07
Document all specimens in a tracking system for accountability and traceability.

Who needs Specimen Labeling, Storage & Handling Guidelines?

01
Laboratory personnel working with biological specimens.
02
Healthcare providers collecting and sending specimens for testing.
03
Regulatory bodies ensuring compliance with specimen handling standards.
04
Researchers conducting studies using biological specimens.
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Generally, blood samples should be refrigerated immediately after collection and should not remain at room temperature for more than eight hours. If tests cannot be completed within eight hours, blood samples should be stored at temperatures of between +2°C to +8°C.
Specimen label Clinical Laboratory Improvement Amendments (CLIA) require laboratories to ensure positive specimen identification and optimum integrity of a patient's specimen using 2 identifiers and the specimen information.
With the exceptions of and sputum, most specimens may be kept at ambient temperature if the specimen will be processed within 24 hours. For longer periods, storage on at 4-8°C would be advisable with the exception of particularly cold-sensitive organisms, such as shigella, meningococcus, and pneumococcus.
Guidance on specimen collection The correct specimen type is collected. The correct amount is collected. The specimen is collected in the right container with any necessary additives. The specimens are collected following safe working practices.
The majority of specimens should be stored at room temperature, to reach the laboratory in the next courier pick up. Blood samples should never be refrigerated unless specified. Room Temperature All tubes require same day testing. Specimens should be delivered to lab within 4 hours.
Guidance on specimen collection The correct specimen type is collected. The correct amount is collected. The specimen is collected in the right container with any necessary additives. The specimens are collected following safe working practices.

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Specimen Labeling, Storage & Handling Guidelines refer to standardized protocols and procedures that ensure biological specimens are accurately labeled, properly stored, and appropriately handled to maintain their integrity and prevent contamination.
Researchers, laboratories, and any facilities that collect, store, or handle biological specimens are required to file Specimen Labeling, Storage & Handling Guidelines to comply with regulatory standards and ensure specimen integrity.
To fill out Specimen Labeling, Storage & Handling Guidelines, follow the provided template which usually includes sections for specimen type, collection date, storage conditions, handling instructions, and responsible personnel details.
The purpose of Specimen Labeling, Storage & Handling Guidelines is to establish a clear framework for the proper management of specimens, ensuring their traceability, quality, safety, and compliance with ethical and legal standards.
Information that must be reported includes specimen identification (e.g., unique ID), specimen type, date of collection, storage conditions (temperature and medium), handling instructions, and contact details of the person responsible for the specimen.
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