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This form serves as a justification for sole source procurement within the organization.
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How to fill out exhibit 1 sole source
How to fill out Exhibit 1. Sole Source Justification Form
01
Obtain the Exhibit 1. Sole Source Justification Form from the relevant authority or agency.
02
Read the instructions carefully to understand the purpose of the form.
03
Fill in the 'Vendor Information' section, including the name and contact details of the sole source supplier.
04
In the 'Justification' section, provide a detailed explanation of why a sole source is necessary, including any relevant supporting data.
05
Specify the goods or services to be procured and the amount being spent.
06
Include any previous procurement processes you attempted and why they were unsuccessful.
07
Collect necessary signatures to validate the form from department heads or other required officials.
08
Submit the completed form to the appropriate approval authority.
Who needs Exhibit 1. Sole Source Justification Form?
01
Procurement departments looking to justify a sole source procurement.
02
Contract officers responsible for acquiring goods or services.
03
Managers needing to explain and validate their purchasing decisions.
04
Organizations adhering to compliance regulations around procurement.
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How to write a sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
How to write a single source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
When should single-sourcing be used?
When a business needs specific materials and goods, it may use the single-sourcing method to select one company to serve as its only supplier. Single sourcing can reduce cost and offer product exclusivity, which may differentiate the company from competitors.
What is an example of a sole source?
An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.
What are the reasons for single source justification?
Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.
What is the justification for a single source contract?
The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.
What is the justification for a single source supplier?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
What are the justifications for sole sourcing?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
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What is Exhibit 1. Sole Source Justification Form?
Exhibit 1. Sole Source Justification Form is a document used to provide justification for procurement without a competitive bidding process, typically used when a single supplier is deemed the only source capable of providing a specific good or service.
Who is required to file Exhibit 1. Sole Source Justification Form?
Any department or agency intending to procure goods or services from a sole source must file the Exhibit 1. Sole Source Justification Form as part of their procurement process.
How to fill out Exhibit 1. Sole Source Justification Form?
To fill out the Exhibit 1. Sole Source Justification Form, a requester must provide detailed information including the description of the goods or services, the reason for sole sourcing, the potential suppliers considered, and any market research conducted.
What is the purpose of Exhibit 1. Sole Source Justification Form?
The purpose of the Exhibit 1. Sole Source Justification Form is to ensure transparency and justification in the procurement process when a non-competitive purchase is made, safeguarding against misuse of sole source procurement.
What information must be reported on Exhibit 1. Sole Source Justification Form?
The information that must be reported on the Exhibit 1. Sole Source Justification Form includes the description of the required goods or services, the identification of the sole source supplier, the justification for the sole source procurement, and any supporting documentation or data.
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