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This document outlines the provisions for the electronic submission of payment requests by contractors to the Department of Veterans Affairs as per the regulations set forth in the Federal Register.

How to fill out electronic submission of payment

How to fill out Electronic Submission of Payment Requests

1. Access the Electronic Submission Portal.
2. Create an account or log in to your existing account.
3. Navigate to the 'Payment Requests' section.
4. Fill out the required fields, including payment details and invoice information.
5. Attach any necessary documents, such as invoices or supporting materials.
6. Review all entered information for accuracy.
7. Submit the payment request electronically.
8. Keep a copy of the submission confirmation for your records.

Who needs Electronic Submission of Payment Requests?

1. Contractors who have completed work and are seeking payment.
2. Service providers delivering goods or services requiring reimbursement.
3. Organizations participating in grant programs that require electronic payment requests.
4. Any entity that collaborates with governmental or financial institutions needing to submit payment requests.

People Also Ask about

Who initiates a receiving report?

As the designated point of contact, it is your responsibility to notify the Contracting office, in writing, that you have received the item or service. This written notification is called a receiving report. Generally, receiving reports document the receipt, inspection and acceptance of items and services.

Who is responsible for approving invoices?

At smaller companies, invoice approval is generally handled by the finance person or even a member of the admin team. Larger companies will use their accounts payable team for this, and some may even have dedicated AP personnel whose principal job is to match and approve invoices received.

What is a WAWF receiving report?

The WAWF RR is the electronic equivalent of the DD Form 250, Material Inspection and Receiving Report (MIRR). The WAWF Energy RR is the electronic equivalent of the DD Form 250 for overland shipments and DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report, for waterborne shipments.

Who submits invoices and receiving reports electronically via WAWF?

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF).

How do I submit an invoice to WAWF?

After login, select the WAWF icon to begin submitting a document through WAWF. After opening the WAWF icon, you can select the “Vendor” menu option to begin creating documents. Document creation is the first option here.

Who initiates a receiving report?

The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

For pdfFiller’s FAQs

What is Electronic Submission of Payment Requests?

Electronic Submission of Payment Requests is a digital process that allows individuals and organizations to submit requests for payment electronically instead of using traditional paper methods.

Who is required to file Electronic Submission of Payment Requests?

Entities that receive federal funding or contracts, including government agencies, contractors, and grantees, are generally required to file Electronic Submission of Payment Requests.

How to fill out Electronic Submission of Payment Requests?

To fill out Electronic Submission of Payment Requests, users must access the appropriate online platform, enter required details about the payment request, attach any necessary documentation, and submit the request for processing.

What is the purpose of Electronic Submission of Payment Requests?

The purpose of Electronic Submission of Payment Requests is to streamline the payment process, reduce processing time, enhance accuracy, and ensure compliance with federal regulations.

What information must be reported on Electronic Submission of Payment Requests?

Information that must be reported typically includes the payment request amount, the purpose of the payment, recipient details, associated contract or grant numbers, and any required supporting documentation.