Get the free UCSD SOLE SOURCE JUSTIFICATION FORM - www-bfs ucsd

UCSD SOLE SOURCE JUSTIFICATION FORM INSTRUCTIONS Complete this entire form including BOTH SECTIONS I and II for all sole source purchases. Send the form to the appropriate Procurement Contracts by campus mail or by fax. See http //blink. ucsd. edu/go/buyerlocationlist for mail addresses and fax numbers. NOTE 1. Price is never a basis for a sole source request.

How to fill out ucsd sole source justification

Point by point, here is how to fill out UCSD sole source justification:

1. Start by gathering all necessary documentation and information related to the sole source justification, such as the product or service details, vendor information, and a clear description of why no other alternatives are suitable.
2. Clearly state the justification for the sole source, providing detailed reasons why this specific vendor or product is required. Ensure that these reasons align with UCSD's procurement policies and regulations.
3. Include any relevant background information or context that supports the need for a sole source justification. This could include factors such as proprietary technology, unique expertise, or specific compatibility requirements.
4. Demonstrate that efforts have been made to identify other potential sources or alternatives. Explain why those alternatives were found to be unsuitable, inadequate, or unavailable.
5. Provide any supporting evidence or documentation that further validates the need for a sole source. This could include reference letters from experts, technical specifications, or other relevant information.
6. Clearly outline the benefits or advantages of selecting the proposed vendor or product over other potential options. This could include factors such as cost-effectiveness, quality, reliability, or any unique features.

Who needs UCSD sole source justification?

1. Any department or individual within UCSD that intends to engage in a purchase or contract with a specific vendor or product without going through a competitive bidding process.
2. This justification is required to ensure accountability, transparency, and fairness in the procurement process, as it confirms that there is a legitimate reason for not seeking competitive bids.
3. Therefore, anyone within UCSD who wishes to enter into a sole source arrangement must complete the sole source justification form and provide the necessary documentation to support their request.

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What is ucsd sole source justification?

UCSD sole source justification is a document or process that justifies the need to procure goods or services from a single source without competitive bidding.

Who is required to file ucsd sole source justification?

Any department or individual at UCSD that wants to procure goods or services from a single source without competitive bidding is required to file a sole source justification.

How to fill out ucsd sole source justification?

The UCSD sole source justification form must be filled out with detailed information about the goods or services being procured, the sole source vendor, reasons for the sole source selection, and any supporting documentation to justify the need for sole source procurement.

What is the purpose of ucsd sole source justification?

The purpose of ucsd sole source justification is to ensure transparency and accountability in procurement processes and to demonstrate that goods or services are being procured from a single source based on valid reasons and not for personal gain or favoritism.

What information must be reported on ucsd sole source justification?

UCSD sole source justification requires reporting information such as the name of the sole source vendor, the description of the goods or services being procured, the reasons for selecting the sole source vendor, and any supporting documentation or justification for the sole source procurement.