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This document formalizes the agreement for the permanent transfer via donation of voting equipment purchased with HAVA funds between county boards of elections in Ohio.
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How to fill out agreement of permanent transfer
How to fill out Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds
01
Obtain the Agreement of Permanent Transfer form from the authorized state or local election office.
02
Fill in the name of the donating agency and the receiving agency in the designated fields.
03
Provide a detailed description of the voting equipment being transferred, including make, model, and serial numbers.
04
Specify the condition of the equipment and any warranties, if applicable.
05
Include the date of the transfer and signatures from both the donor and recipient representatives.
06
Attach any necessary supporting documentation as required by your local election authority.
07
Review the completed form for accuracy and compliance with local regulations.
08
Submit the completed agreement to the appropriate election office for processing and record-keeping.
Who needs Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
01
State and local election officials managing the donation or transfer of voting equipment.
02
Organizations or agencies receiving the voting equipment for use in elections.
03
Entities complying with regulations for transferring equipment purchased with HAVA funds.
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What is Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
The Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds is a formal document that outlines the terms under which voting equipment, bought with funds from the Help America Vote Act (HAVA), is permanently donated to another entity.
Who is required to file Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
Any entity or organization that has received voting equipment funded by HAVA and is transferring ownership of that equipment to another party is required to file the Agreement of Permanent Transfer.
How to fill out Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
To fill out the Agreement, the transferring party must provide details including the names of the entities involved, a description of the equipment, the original cost, and the terms of the transfer. Both parties must sign and date the document.
What is the purpose of Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
The purpose of the Agreement is to ensure transparency and accountability in the transfer of voting equipment, to comply with federal regulations, and to document the permanent donation for record-keeping and audit purposes.
What information must be reported on Agreement of Permanent Transfer via Donation of Voting Equipment Purchased with HAVA Funds?
The Agreement must report information such as the names and addresses of the parties involved, a detailed description of the voting equipment, its serial numbers, the original purchase price, and the date of the transfer.
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