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How to fill out signed sole source letter

To fill out a signed sole source letter, follow these steps:

1. Begin by addressing the letter to the appropriate recipient. Include their full name, title, and organization.
2. Clearly state the purpose of the letter in the opening paragraph. Explain that you are requesting approval for a sole source procurement and provide any necessary background information.
3. Indicate the specific product or service for which you are seeking approval. Clearly explain why this particular item or service is necessary and why it cannot be obtained from any other source.
4. Provide a detailed description of the product or service, including its specifications, capabilities, and unique features. Be sure to include any relevant technical information that supports your request for sole source procurement.
5. Justify the need for sole source procurement by explaining any special requirements, compatibility issues, or contractual obligations that make it necessary to work with a specific supplier or provider.
6. Include any relevant documentation or supporting evidence, such as quotations, technical specifications, or testimonials that validate your request.
7. In the closing paragraph, express gratitude for the recipient's time and consideration. Offer to provide additional information or clarification if needed and provide your contact information.
8. Sign the letter personally, using a legible handwritten signature, and print your name below it.

Who needs a signed sole source letter:

1. Government agencies or departments that are procuring goods or services.
2. Organizations that have a specific need for a product or service that can only be fulfilled by a single source.
3. Companies that are seeking approval for sole source procurement from their internal procurement or legal departments.

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What is signed sole source letter?

A signed sole source letter is a document that certifies that a particular product or service is being purchased from a single source because it is the only product or service that can meet the requirements.

Who is required to file signed sole source letter?

The purchasing organization or the entity responsible for procurement is required to file the signed sole source letter.

How to fill out signed sole source letter?

To fill out a signed sole source letter, you must include the details of the particular product or service, the reason for selecting it as the sole source, and the signature of an authorized individual.

What is the purpose of signed sole source letter?

The purpose of a signed sole source letter is to provide justification for purchasing a product or service from a single source and to demonstrate that there are no other viable alternatives.

What information must be reported on signed sole source letter?

The signed sole source letter should include the name and contact information of the purchasing organization, a description of the product or service, the reason for selecting it as the sole source, and the signature of an authorized individual.