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Title of Policy: Auxiliary Aids and Services for Individuals with Special Needs Date revised/reviewed: 7/10 Date created: Replaces: Patients with Disabilities Available Resources 12/04 Discipline:

How to fill out auxiliary aids and services

1. To fill out auxiliary aids and services, first identify the specific accommodation or support required by the individual. This can include materials in Braille, sign language interpreters, assistive listening devices, or any other auxiliary aids necessary for effective communication.
2. Once the specific accommodation is identified, assess the availability of the desired aid or service. Determine if it can be acquired through in-house resources or if external assistance is required.
3. In cases where the necessary auxiliary aid is readily available in-house, proceed with arranging its provision. This may involve coordinating with relevant departments, such as human resources or accessibility teams, to ensure a seamless delivery of the requested aid.
4. If the required auxiliary aid or service is not available in-house, seek external assistance. Contact relevant service providers, such as agencies specializing in sign language interpretation or Braille transcription, to secure the necessary support.
5. When requesting external services, provide clear and detailed information about the accommodation needed, including dates, times, and any specific requirements. This will help the service provider in assigning appropriate personnel or resources.
6. Ensure that any cost implications are properly considered and budgeted for. Depending on the circumstances, it may be necessary to obtain approval for funding from the appropriate department or individuals within the organization.

Who needs auxiliary aids and services?

1. Individuals with disabilities who may have visual, hearing, speech, or cognitive impairments often require auxiliary aids and services to ensure effective communication. These individuals may include but are not limited to people who are blind or have low vision, individuals who are deaf or hard of hearing, and individuals with speech or language disorders.
2. Additionally, individuals with temporary impairments resulting from injury or illness may also require temporary auxiliary aids and services to support their communication needs during their recovery period.
3. It is essential to recognize that not all disabilities are visible. Therefore, it is important to proactively offer accessible options to all individuals who may benefit from auxiliary aids and services, without making assumptions based on appearance or personal judgment.

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What is auxiliary aids and services?

Auxiliary aids and services refer to any aids or services that enable individuals with disabilities to participate in programs, activities, or services provided by a public entity or covered under Section 504 or Title II of the Americans with Disabilities Act (ADA). These aids and services can include technologies, devices, interpreters, captioning, accessible formats, and other accommodations.

Who is required to file auxiliary aids and services?

The public entities or organizations that provide programs, activities, or services covered under Section 504 or Title II of the ADA are required to provide and file auxiliary aids and services. These entities can include government agencies, schools, colleges, universities, healthcare facilities, and other similar entities.

How to fill out auxiliary aids and services?

The process of filling out auxiliary aids and services involves assessing the needs of individuals with disabilities, determining the appropriate aids or services required for effective participation, and providing those aids or services. The specific steps may vary depending on the nature of the program or service being provided, but generally involve documentation, communication with individuals, coordination of resources, and ongoing evaluation of effectiveness.

What is the purpose of auxiliary aids and services?

The purpose of auxiliary aids and services is to ensure equal access and participation for individuals with disabilities. By providing appropriate aids and services, public entities can eliminate barriers and provide equal opportunities for full participation in programs, activities, and services. The goal is to facilitate effective communication, provide accessible information, and accommodate diverse needs to promote inclusivity and equal treatment.

What information must be reported on auxiliary aids and services?

The specific information that must be reported on auxiliary aids and services can vary based on regulations and requirements specific to the relevant jurisdiction or funding source. Generally, the report should cover details such as the nature of the program or service, the number of individuals impacted, the types of aids or services provided, the duration of provision, and any relevant outcomes or feedback received. It is important to consult applicable guidelines and regulations to ensure accurate and comprehensive reporting.