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REQUEST FOR QUOTATION (This is NOT an Order) 1. Request No. 2. Date Issued W56HZV-12-Q-0592 2012SEP19 This RFQ X is not a small business set-aside Page 1 Of 43 3. Requisition/Purchase Request No.

How to fill out request for quotation

How to fill out a request for quotation?

1. Provide your company's information: Include the name, address, and contact details of your company. This will help the supplier to identify and respond to your request accurately.
2. Specify the product or service required: Clearly describe the item or service you need, including any specific details, specifications, or requirements. This will ensure that the supplier understands your needs correctly.
3. State the quantity needed: Specify the quantity you require for the product or service. This will help the supplier to provide an accurate and competitive quote based on your volume requirements.
4. Mention the desired delivery date: Indicate the date by which you need the product or service delivered. This will help the supplier assess their ability to meet your timeline and provide you with relevant pricing and delivery options.
5. Request pricing details: Clearly state that you are seeking a quotation and ask the supplier to provide pricing information for the product or service requested. Specify the desired currency and any additional pricing considerations, such as taxes or shipping costs.
6. Include any additional requirements: If there are any specific terms, conditions, or additional information that the supplier should be aware of, mention them in this section. This could include quality standards, certifications, or any special instructions.
7. Provide contact details for follow-up: Include the name, email address, and phone number of the person responsible for handling the quotation process in your company. This will allow the supplier to reach out for any clarifications or to provide the quotation.
8. Submit the request: Once you have filled out all the necessary details, submit the request for quotation to the supplier. This can typically be done through email or an online portal, as specified by the supplier.

Who needs a request for quotation?

1. Businesses procuring goods: Companies and organizations that require goods or products to meet their operational needs often use requests for quotation to compare prices and select the best supplier.
2. Service providers: Businesses seeking professional services, such as consulting, marketing, or IT services, may require quotes from service providers to assess costs and choose the most suitable option.
3. Contractors and construction companies: Construction and contracting firms often use requests for quotation to gather pricing information for materials and subcontracted services needed for their projects.
4. Non-profit organizations: Non-profit organizations that rely on donations or funding may use requests for quotation to obtain cost estimates for their projects or events to help with budgeting and funding applications.
5. Government agencies: Government entities at various levels often use requests for quotation in their procurement processes to ensure transparency, fair competition, and value for money in acquiring goods and services.

Overall, any organization or individual who needs to purchase goods or services and wants to compare prices, assess options, and make informed decisions can benefit from using a request for quotation process.

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What is request for quotation?

A request for quotation (RFQ) is a document or a formal requisition for a detailed quotation or bid regarding specific goods or services.

Who is required to file request for quotation?

Any organization or individual who wants to procure goods or services from a supplier may file a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, you need to provide detailed information about the goods or services required, quantity, desired specifications, delivery date, and any other relevant details. This information can be included in the RFQ document or provided through an online RFQ form, depending on the process used.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather competitive pricing and proposals from potential suppliers, allowing the organization to evaluate and compare different offers before making a purchasing decision.

What information must be reported on request for quotation?

The information reported on a request for quotation typically includes the organization's name and contact information, a description of the requested goods or services, desired specifications, required quantity, delivery date, any special requirements, and any other relevant information needed to accurately quote the price.

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