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This document provides guidelines and a form template for requesting special exceptions for PCard purchases at the University of New Mexico, including requirements for various exception types and

How to fill out pcard special exception request

How to fill out PCard Special Exception Request Form

1. Obtain the PCard Special Exception Request Form from your procurement department or the designated website.
2. Fill in the header section with your name, department, and contact information.
3. Indicate the reason for the special exception in the provided section, providing as much detail as necessary.
4. List any specific items or services you are requesting an exception for, including descriptions and costs.
5. Attach any supporting documentation that justifies the need for the exception, such as quotes or contracts.
6. Review the completed form for accuracy and completeness.
7. Submit the form to your supervisor or the appropriate authority as instructed.
8. Follow up accordingly to check on the status of your request.

Who needs PCard Special Exception Request Form?

1. Employees who require a PCard for purchases outside the regular guidelines.
2. Teams that have a unique purchasing situation that necessitates an exception.
3. Staff members who need to make emergency or urgent purchases not covered by standard protocols.

People Also Ask about

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The PCard is a tool issued to UNM Employees for the purpose of making purchases on behalf of the University. Goods, materials, supplies and approved services not exceeding $20K, are allowed on the PCard.

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The P-card may only be used by the cardholder and shall not be shared with or delegated to other individuals at any time. This may result in the revocation of your card. It is the cardholder's responsibility to ensure their P-card is used in ance with the P-card program policy.

For pdfFiller’s FAQs

What is PCard Special Exception Request Form?

The PCard Special Exception Request Form is a document used to request approval for special purchases that are not normally allowed under the standard guidelines of the Purchasing Card (PCard) program.

Who is required to file PCard Special Exception Request Form?

Employees who intend to make purchases that fall outside the standard purchasing guidelines of the PCard program are required to file the PCard Special Exception Request Form.

How to fill out PCard Special Exception Request Form?

To fill out the PCard Special Exception Request Form, provide the necessary details including your department, the specific items for purchase, the rationale for the exception, and any supporting documentation. Ensure all required fields are completed accurately.

What is the purpose of PCard Special Exception Request Form?

The purpose of the PCard Special Exception Request Form is to facilitate the review and approval of special purchases that do not conform to the regular PCard purchase policies, ensuring that proper oversight and compliance are maintained.

What information must be reported on PCard Special Exception Request Form?

The PCard Special Exception Request Form must include information such as the requester’s name and department, a detailed description of the items being purchased, the justification for the exception, the date of the request, and any relevant financial details or supporting documents.