Get the free Purchasing Card Reconciliation Form - auburn

This document is used for reconciling purchases made with a purchasing card, requiring original receipts and departmental approvals for processing in the business office.

How to fill out purchasing card reconciliation form

How to fill out Purchasing Card Reconciliation Form

1. Obtain the Purchasing Card Reconciliation Form from your finance department or website.
2. Fill in your personal information, including your name, department, and card number.
3. List all transactions made with the purchasing card during the reconciliation period.
4. For each transaction, include the date, vendor name, amount, and a brief description of the purchase.
5. Attach receipts for each transaction that requires documentation.
6. Review the completed form for accuracy and ensure all receipts are included.
7. Submit the form and receipts to your supervisor or finance department by the designated deadline.

Who needs Purchasing Card Reconciliation Form?

1. Employees who use a purchasing card for business-related expenses.
2. Finance departments that require documentation for expense tracking.
3. Supervisors who need to approve spending on purchasing cards.

People Also Ask about

What are the steps in the reconciliation process?

Credit card reconciliation is the process by which the information in a credit card statement is confirmed to be correct and accurate. Reconciliation is broadly defined as the process of comparing two different references to the same financial transactions.

What is purchase card reconciliation?

What is it? The Pcard (also called a procurement card) reconciliation process occurs when a cardholder's procurement card transactions are accounted for to ensure their records match the bank's records and are balanced at the end of the recording period.

What is debit card reconciliation?

Debit card reconciliation is a crucial process in personal finance management, ensuring that all transactions recorded in your bank statement align accurately with your own records.

What is the reconciliation process of a debit card?

Debit card reconciliation involves several types, each serving a specific purpose in ensuring the accuracy and integrity of financial records. The main types of debit card reconciliation include manual reconciliation, automated reconciliation, and exception-based reconciliation.

For pdfFiller’s FAQs

What is Purchasing Card Reconciliation Form?

The Purchasing Card Reconciliation Form is a document used to reconcile and verify transactions made with purchasing cards, ensuring that all expenditures are accurately recorded and accounted for.

Who is required to file Purchasing Card Reconciliation Form?

Typically, employees who are authorized to use purchasing cards for business-related expenses are required to file the Purchasing Card Reconciliation Form.

How to fill out Purchasing Card Reconciliation Form?

To fill out the Purchasing Card Reconciliation Form, one must input transaction details such as date, vendor name, amount, purpose of the purchase, and attach receipts. Review the entries for accuracy before submission.

What is the purpose of Purchasing Card Reconciliation Form?

The purpose of the Purchasing Card Reconciliation Form is to maintain accurate financial records, ensure compliance with purchasing policies, and facilitate the auditing process.

What information must be reported on Purchasing Card Reconciliation Form?

The information that must be reported on the Purchasing Card Reconciliation Form includes the date of each transaction, vendor name, transaction amount, purpose of the purchase, and any related documentation, such as receipts.