Get the free colleges sole source justification form - dartmouth

Print Form Dartmouth College Sole Source / Price Reasonableness Justification Requisition # PO # Reset Form Department Name Supplier Name This form must be submitted with any Purchase Requisition

How to fill out colleges sole source justification

Point by point, here is how to fill out a college's sole source justification:

1. Start by writing a clear and concise explanation of why the procurement is considered a sole source. Provide specific details about the product or service that make it unique and unavailable from any other source.
2. Include information about any research conducted to explore alternative options. Describe in detail any efforts made to find comparable products or services but ultimately explain why none could meet the college's specific needs.
3. Provide a thorough analysis of the cost and savings associated with the sole source procurement. Include a price comparison with similar products or services on the market, if applicable.
4. Include any documentation or supporting evidence that reinforces the necessity of the sole source procurement. This may include testimonials, technical specifications, or any other relevant information that showcases the product or service's superiority or unique features.

Now, let's address who needs the college's sole source justification:

1. Procurement departments or officers within the college are typically responsible for filling out the sole source justification. They have the knowledge and expertise to assess the necessity and validity of a sole source procurement.
2. Additionally, the justification may need to be reviewed and approved by higher-level administrators, such as the college president or a designated committee. These individuals ensure that the sole source justification is reasonable and aligns with the college's procurement guidelines and regulations.
3. Depending on the college's specific policies and procedures, external entities, such as auditors or government agencies, may also require access to or review the sole source justification. This ensures transparency and accountability in the procurement process.

Overall, the colleges sole source justification is a critical document that outlines and justifies the need for a non-competitive procurement. It is essential for the college to thoroughly fill out this form, providing accurate and detailed information to support the sole source procurement decision.

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What is colleges sole source justification?

The colleges sole source justification is a document that explains why a particular purchase or contract was made without a competitive bidding process. It is used to justify the sole source procurement method and ensure transparency in the college's purchasing decisions.

Who is required to file colleges sole source justification?

Any college or educational institution that wishes to make a purchase or enter into a contract without a competitive bidding process is required to file a sole source justification. This ensures that the college follows procurement regulations and justifies its purchasing decisions.

How to fill out colleges sole source justification?

To fill out the college's sole source justification form, you need to provide detailed information about the product or service being purchased, explain why it is necessary to use a sole source procurement method, and justify why no other suppliers or vendors were considered.

What is the purpose of colleges sole source justification?

The purpose of the college's sole source justification is to bring transparency and accountability to the procurement process. It ensures that colleges have valid reasons for choosing a sole source procurement method and that their purchasing decisions are made in the best interest of the institution.

What information must be reported on colleges sole source justification?

The colleges sole source justification must include information such as the description of the product or service being purchased, the reasons for using a sole source procurement method, the justification for not considering other suppliers or vendors, and any supporting evidence or documentation.