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Document used by Drew University for the reimbursement of petty cash expenditures, detailing necessary information and approval signatures.

How to fill out petty cash reimbursement voucher

How to fill out PETTY CASH REIMBURSEMENT VOUCHER

1. Obtain a Petty Cash Reimbursement Voucher form from your finance department or office.
2. Fill in the date of the expense.
3. Enter your name and department on the designated lines.
4. List the specific expenses being claimed in the provided space. Include details like the date incurred, description of the expense, and amount.
5. Attach any relevant receipts or documentation that supports the expenses.
6. Sign the voucher to certify that the information provided is accurate.
7. Submit the completed voucher to your supervisor for approval.
8. Once approved, forward the voucher along with receipts to the finance department for processing.

Who needs PETTY CASH REIMBURSEMENT VOUCHER?

1. Employees who incur expenses while conducting business on behalf of the company or organization.
2. Staff members who manage small cash funds for minor business expenses.

People Also Ask about

How do you vouch a petty cash payment?

Individual receiving reimbursement must provide their signature and date. By signing and dating the voucher, the Departmental Petty Cash Custodian or Department Head confirms the charges are appropriate and legitimate petty cash expenses.

What is reimbursement in petty cash?

Petty cash reimbursement refers to the process of paying back employees for small, out-of-pocket business expenses, such as office supplies or travel costs.

What should be received when you pay out petty cash?

Each time you tap into a petty cash fund — that is, take money out — a slip or voucher should be filled out. This acts as a receipt, logging the amount of the withdrawal, the date, the purpose, and other details.

What is an example of petty cash reimbursement?

Petty cash reimbursement refers to the process of paying back employees for small, out-of-pocket business expenses, such as office supplies or travel costs. For example, an employee pays for office supplies and later submits a request for reimbursement.

What is a payment voucher in English?

A payment voucher is a record of payments made by a business to suppliers for various purchase orders. Payment vouchers consist of a purchase order, shipping receipt, and invoice. They are prepared by the accounting department, which matches a supplier's invoice with an order of purchase and the receiving report.

What is an example of a petty cash payment?

Petty cash, also known as an imprest, is a float of money established for making payments for small expenses incurred that are impractical to pay by other methods. Examples include postage due, reimbursement to employees for small purchases of office supplies, and numerous similar items.

What types of expenses can be paid using petty cash?

Some examples of typical petty cash expenses include the purchase of newspapers and magazines for the hotel, postage costs, or errands by taxi. The petty cash fund is also used when you receive money in payment for incidentals, for example when someone stops at the front desk and asks to buy a stamp.

What to write in a petty cash voucher?

A petty cash voucher is a document used to record small business expenses paid from a petty cash fund. It includes details like the date, amount, purpose, and person receiving the funds and requires a signature for accountability. Receipts are typically attached to vouchers to provide proof of each expense.

For pdfFiller’s FAQs

What is PETTY CASH REIMBURSEMENT VOUCHER?

A Petty Cash Reimbursement Voucher is a financial document used to request reimbursement for expenses that were paid out of petty cash. This document helps track and account for small, miscellaneous expenses.

Who is required to file PETTY CASH REIMBURSEMENT VOUCHER?

Employees or personnel who have made cash purchases on behalf of the organization and need to be reimbursed for those expenses are required to file a Petty Cash Reimbursement Voucher.

How to fill out PETTY CASH REIMBURSEMENT VOUCHER?

To fill out a Petty Cash Reimbursement Voucher, provide details such as the date of the expense, the amount being requested for reimbursement, a description of the expense, and attach any relevant receipts or documentation.

What is the purpose of PETTY CASH REIMBURSEMENT VOUCHER?

The purpose of a Petty Cash Reimbursement Voucher is to formally document and request reimbursement for small expenditures made from petty cash, ensuring accurate financial reporting and accountability.

What information must be reported on PETTY CASH REIMBURSEMENT VOUCHER?

Information that must be reported includes the date of the transaction, the amount of expenses incurred, the purpose of the transaction, the nature of the expenditure, and any receipts or supporting documents.