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This document is used to request approval for sole source or proprietary procurement, providing justification and details necessary for the procurement process at Eastern Michigan University.

How to fill out sole source procurement request

How to fill out SOLE SOURCE PROCUREMENT REQUEST

1. Begin by obtaining the SOLE SOURCE PROCUREMENT REQUEST form from your procurement office.
2. Fill in the name of the requesting department or organization at the top of the form.
3. Provide a clear and concise description of the item or service required.
4. Justify the sole source request by detailing the reasons why only one supplier can provide the required item or service.
5. Include any supporting documentation, such as quotes or vendor information that substantiates the sole source claim.
6. Indicate the estimated cost and any potential funding sources.
7. Obtain the necessary signatures from department heads or authorized personnel.
8. Submit the completed form to the procurement office for review and approval.

Who needs SOLE SOURCE PROCUREMENT REQUEST?

1. Departments within government agencies requiring specialized goods or services.
2. Organizations that need to procure items or services that are only available from a single source.
3. Project managers who have determined that competitive bidding is not feasible for their specific needs.
4. Companies engaged in government contracting that must comply with procurement regulations.

People Also Ask about

How to write single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is a sole source purchase requisition?

Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is an example of a sole source statement?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What are the requirements for sole source justification?

Sole Source Justification Content (FAR 6.303-2) Nature and/or description of the action being approved. A description of the supplies or services required to meet the agency's needs (including the estimated value). An identification of the statutory authority permitting other than full and open competition.

How do you write a good sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What is a sole source in procurement?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

How do you write a good justification statement?

Proper research is essential to building your case. State Your Claim. A strong justification narrative begins with a brief statement of your claim, which will be the focus of your piece. Establish Reasons. Once you state your claim, begin providing the reasoning. Provide Support. Discuss Budgetary Issues. References.

For pdfFiller’s FAQs

What is SOLE SOURCE PROCUREMENT REQUEST?

A Sole Source Procurement Request is a procurement method used when only one supplier is available to provide a particular product or service, thus eliminating competitive bidding.

Who is required to file SOLE SOURCE PROCUREMENT REQUEST?

Typically, any department or personnel within an organization that intends to procure goods or services from a sole source vendor must file a Sole Source Procurement Request.

How to fill out SOLE SOURCE PROCUREMENT REQUEST?

To fill out a Sole Source Procurement Request, one should complete the provided form by including details such as the justification for sole sourcing, vendor information, and the specific goods or services required.

What is the purpose of SOLE SOURCE PROCUREMENT REQUEST?

The purpose of a Sole Source Procurement Request is to formally document and justify the need for procuring goods or services from a sole source vendor, ensuring transparency and compliance with procurement regulations.

What information must be reported on SOLE SOURCE PROCUREMENT REQUEST?

The information required on a Sole Source Procurement Request typically includes the description of the goods or services, vendor details, justification for sole sourcing, estimated costs, and any relevant supporting documentation.