Get the free sole source justification in oregon form - eou

FINANCE ADMINISTRATION SOLE SOURCE JUSTIFICATION Name Department Date Item/Service Being Purchased Price Contract Duration if applicaple Index for Payment This form shall be used to document all sole source purchases made at Eastern Oregon University in accordance with OAR 580-0620020 8.

How to fill out sole source justification in

How to fill out sole source justification in:

1. Start by providing a clear and concise description of the item or service for which you are seeking sole source justification. Include details such as its specifications, features, and any unique aspects that differentiate it from other alternatives.
2. Explain the urgency or criticality of the item or service. Highlight any factors that demonstrate the need for immediate acquisition or the inability to procure it from alternative sources.
3. Justify the sole source selection by exploring why there are no reasonably available alternatives. This could include factors like proprietary purpose, exclusive rights, unique expertise, or compatibility requirements.
4. Evaluate and address any potential ethical considerations or conflicts of interest. Ensure that the decision to pursue sole source justification is based on legitimate reasons and not driven by personal affiliations or biased interests.
5. Include a detailed cost analysis, demonstrating that the proposed sole source option is fair and reasonable in terms of pricing. Compare the costs with market research or previous contracts to determine if the price is within industry standards.

Who needs sole source justification in:

1. Organizations or departments that require a specific product or service that is only available from a single source may need to provide sole source justification.
2. Government agencies often require sole source justification due to specific regulations that govern procurement and contracting processes.
3. Industries that deal with exclusive or proprietary products, such as technology or pharmaceutical companies, may need to justify their sole source selection to ensure transparency and fairness in procurement procedures.

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What is sole source justification in?

Sole source justification is the process of explaining and providing reasons why a particular procurement needs to be made from a single vendor or supplier, without competition.

Who is required to file sole source justification in?

Government agencies or organizations that are making a procurement decision that does not involve competitive bidding may be required to file a sole source justification.

How to fill out sole source justification in?

To fill out a sole source justification, one must provide detailed information about the unique features, capabilities, or qualifications of the vendor or supplier that make them the only viable option for the procurement.

What is the purpose of sole source justification in?

The purpose of sole source justification is to ensure transparency and accountability in procurement decisions, by providing evidence and justification for choosing a single vendor or supplier instead of a competitive bidding process.

What information must be reported on sole source justification in?

Sole source justification typically includes information such as the specific needs or requirements of the procurement, a description of the vendor or supplier's unique qualifications, and any potential alternatives that were considered and their drawbacks.