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This document outlines the process and requirements for requesting a sole source purchase at Eastern Washington University, detailing the justification needed for purchasing from a single vendor.
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How to fill out sole source approval request
How to fill out Sole Source Approval Request
01
Identify the need for the sole source procurement and document the reasons.
02
Complete the Sole Source Approval Request form by providing detailed information about the item or service needed.
03
Include justification for why only one supplier can provide the required item or service.
04
Attach relevant supporting documents, such as quotes or previous contracts.
05
Obtain necessary signatures from your department and any other required stakeholders.
06
Submit the completed form and attachments to the appropriate approval authority.
Who needs Sole Source Approval Request?
01
Procurement officers who are seeking to purchase items or services without competitive bidding.
02
Project managers needing specific equipment or services that only one vendor can supply.
03
Government agencies adhering to procurement regulations that require sole source justification.
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People Also Ask about
What is an example of a sole source?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
How do you write a good sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
How to write a sole provider letter?
[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.
What is an example of a single source?
The phrase is typically included in clauses where authority and decision-making power need to be explicitly ascribed to one party. An example of how it might appear in a contract is: “The Company shall have the sole discretion to terminate this agreement at any time, for any reason.”
What is an example of a sole source statement?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.
How do you write a good sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is sole source approval?
A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.
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What is Sole Source Approval Request?
A Sole Source Approval Request is a formal document submitted to justify the selection of a sole source vendor for the procurement of goods or services, indicating that only one supplier can fulfill the requirements.
Who is required to file Sole Source Approval Request?
Typically, departments or individuals within an organization that wish to procure goods or services from a sole source vendor must file a Sole Source Approval Request for approval from the appropriate authorities.
How to fill out Sole Source Approval Request?
To fill out a Sole Source Approval Request, one must provide detailed information including the vendor's qualifications, a description of the goods or services required, the justification for selecting a sole source, and any relevant supporting documentation.
What is the purpose of Sole Source Approval Request?
The purpose of a Sole Source Approval Request is to ensure transparency and accountability in the procurement process by providing a documented rationale for choosing a sole vendor, as opposed to sourcing multiple bids.
What information must be reported on Sole Source Approval Request?
Information that must be reported includes the vendor's name, a detailed description of the goods or services, justification for sole sourcing, potential alternatives considered, and supporting documentation that validates the need for sole source procurement.
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