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TRAVEL REQUEST FOR REIMBURSEMENT Accounting 2900 Campus Box 336-278-5260 Reset Form If receipts total $150 or less, please take receipts to the Bursar's Office for reimbursement. If receipts total

How to fill out travel request for reimbursement

How to fill out a travel request for reimbursement:

1. Check with your company's travel policy and guidelines to ensure you are eligible for reimbursement.
2. Gather all necessary documents such as receipts, boarding passes, and accommodation invoices related to your business travel.
3. Start by filling out your personal information, including your name, employee ID, contact details, and department.
4. Provide the dates of your travel, specifying the departure and return dates, as well as the purpose of your trip.
5. Detail your itinerary, including the locations you visited, the purpose of each visit, and any meetings or events attended.
6. Clearly state the estimated or actual expenses incurred during the trip, broken down by categories such as transportation, meals, accommodation, and miscellaneous expenses.
7. Include all relevant receipts and supporting documents for each expense, ensuring they are neatly organized and attached to your request.
8. If applicable, mention any pre-approved expenses or special circumstances that need to be considered for reimbursement.
9. Obtain the necessary approvals from your supervisor or designated authority before submitting the request.
10. Double-check all the information provided and make sure it is accurate and complete.
11. Submit the travel request for reimbursement to the appropriate department or individual responsible for processing such requests.

Who needs a travel request for reimbursement:

1. Employees who have traveled for business purposes on behalf of their company.
2. Individuals who have incurred eligible expenses during their authorized business travel.
3. Anyone seeking reimbursement for expenses related to business travel, in accordance with their company's policies and guidelines.

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