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This document serves as a request form for executing purchases using a university's purchasing card, requiring departmental information, requester details, vendor contact, and itemized purchases.

How to fill out request to have a

How to fill out REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD

1. Obtain a copy of the REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD form.
2. Fill in your name and contact information at the top of the form.
3. Specify the date of the request.
4. Clearly describe the item or service you wish to purchase.
5. Provide the total cost of the item or service.
6. Indicate the purpose of the purchase and how it relates to university activities.
7. Include any relevant account codes or budget information.
8. Sign and date the form to certify the request.
9. Submit the completed form to the appropriate supervisor or department for approval.
10. Retain a copy of the approved form for your records.

Who needs REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

1. Faculty members who require university supplies or services.
2. Staff members making purchases for university-related activities.
3. Graduate students authorized to use the university's purchasing card for academic purposes.

People Also Ask about

What is a purchase card program?

Sometimes referred to as procurement cards, procards or p-cards, purchasing cards are a type of corporate credit card designed to make the purchasing process easier for companies. These cards can help reduce inefficiencies in traditional purchase processes.

How does a purchase card work?

A card program is a system or service that allows businesses to issue payment cards such as credit, debit, and prepaid cards under their brands. These programs typically involve collaboration with card networks (e.g., Visa, Mastercard) and can include features customized to specific customer needs or business goals.

What is the difference between a purchasing card and a credit card?

Business credit cards allow users to make partial payments and revolve balances, whereas purchasing cards, or P-cards, require you to pay your balance in full each month.

What is the U of I system's maximum allowable single transaction limit and monthly cycle limit?

Card Program Responsibilities: A single transaction limit (STL) up to the system maximum of $7,500. A monthly cycle limit (CL) ing to 6-tier maximums: $7,500. $10,000. $15,000. $20,000. $25,000. An exception is needed if a limit(s) above the $7,500 STL and/or $35,000 CL are needed.

What is the difference between a purchase card and a purchase order?

Procurement cards are different from purchase orders as they allow cardholders to make payments immediately. There's also the added element of oversight, since purchases are usually authorized by reporting authorities, or only make pre approved purchases.

What is the U of the I system's maximum allowable single transaction limit and monthly cycle limit?

Card Program Responsibilities: A single transaction limit (STL) up to the system maximum of $7,500. A monthly cycle limit (CL) ing to 6-tier maximums: $7,500. $10,000. $15,000. $20,000. $25,000. An exception is needed if a limit(s) above the $7,500 STL and/or $35,000 CL are needed.

What is the P-Card limit for Columbia University?

The Columbia University Purchasing Card (P-Card) is the preferred payment method for most business related, non-travel, small dollar purchases (under $2,500 per transaction) of goods and limited services by Columbia University's schools and departments.

What is the U of I system's maximum monthly cycle limit for a TCard?

On December 2, 2024, UPAY Card Services will increase spend limits for TCard Cardholders with a single transaction limit (STL) of $4,999 and monthly cycle limit (CL) of $25,000 to a $10,000 STL and monthly CL of $35,000.

What is a purchasing card program?

P-cards, or purchase cards, are company cards that employees can use to make business purchases without going through the traditional purchase request and approval process. Also known as procurement cards, p-cards allow your employees to spend company money when they need to.

For pdfFiller’s FAQs

What is REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

It is a formal process used by university departments to request the execution of a purchase using the institution's purchasing card, ensuring compliance with procurement policies.

Who is required to file REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

All university employees and departments that wish to make purchases on behalf of the university and utilize the purchasing card must file this request.

How to fill out REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

To fill out the request, provide necessary details such as the item description, quantity, price, justification for the purchase, and the department information, ensuring all fields are completed accurately.

What is the purpose of REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

The purpose is to facilitate and document the purchasing process while adhering to university financial policies and controls.

What information must be reported on REQUEST TO HAVE A PURCHASE EXECUTED USING THE UNIVERSITY'S PURCHASING CARD?

Information required includes the date of request, requester’s name, department, description of the purchase, estimated cost, funding source, and any relevant approvals.