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This document outlines proposed revisions to the Guidelines on University Policy Development and the University Policy on Naming Elements, detailing the processes for creating, revising, and approving
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How to fill out Guidelines on University Policy Development and University Policy on the Naming of University Elements

01
Review the policy objectives and scope outlined in the Guidelines on University Policy Development.
02
Gather all necessary data and information pertaining to the policies being developed.
03
Engage stakeholders for input and feedback during the drafting process.
04
Draft the policy document following the established structure and format provided in the guidelines.
05
Ensure the policy aligns with existing university regulations and legal requirements.
06
Circulate the draft for review and incorporate feedback.
07
Finalize the policy document and prepare it for approval by the relevant governing body.
08
For the Naming of University Elements policy, follow similar steps while focusing on specific criteria for naming convention, stakeholder involvement, and the process for submitting naming proposals.

Who needs Guidelines on University Policy Development and University Policy on the Naming of University Elements?

01
University administrators and policy developers.
02
Faculty and department heads involved in policy formulation.
03
Members of university governing bodies responsible for policy approval.
04
Students and student organizations participating in naming proposals.
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A governing principle formally approved and established to provide vision, guidance, assistance, and direction to the University community in the conduct of University or Unit affairs.
Policy Writing Guidance Keep it simple. Policies should be written in plain language – not legalese. Keep it general. Policies cannot contemplate all possible situations. Make it relevant. Check for accuracy and compliance. Ensure the policy can be enforced. Clearly state who does what. Less is more.
In general, the University does not name programs, positions, or spaces for a person unless a donor has made a gift to secure naming rights. This policy is necessary to protect the University's ability to continue to attract gifts to support its programs.
ingly, “workplace policies, including university policies that relate to a university's relationship with its faculty, can create binding and actionable contracts.
University Policies protect the integrity of the university's mission and operations, and reflect the governance structure of the university.
Policy Writing Guidance Keep it simple. Policies should be written in plain language – not legalese. Keep it general. Policies cannot contemplate all possible situations. Make it relevant. Check for accuracy and compliance. Ensure the policy can be enforced. Clearly state who does what. Less is more.
College policies align operations, set behavior expectations across the College community and communicate policy roles and responsibilities.
The authority for naming within Indiana University rests with the Indiana University Board of Trustees upon recommendation from the university president, except for those areas specifically delegated to the university president or other university officers for final approval.

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The Guidelines on University Policy Development provide a framework for creating, reviewing, and approving university policies, while the University Policy on the Naming of University Elements outlines the criteria and procedures for naming buildings, programs, and other university elements.
All university departments and units that wish to develop new policies or propose naming elements must file these guidelines with the appropriate administrative office.
To fill out the guidelines, departments must provide detailed information on the proposed policy or naming request, including the rationale, impact assessment, and compliance with existing university policies.
The purpose of the guidelines is to ensure consistency, transparency, and accountability in policy formulation and the naming processes within the university.
Information to be reported includes the policy or naming proposal details, justification, stakeholder input, review outcomes, and alignment with university mission and values.
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