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GREAT BASIN COLLEGE PURCHASING CARD PROGRAM USER MANUAL Last Updated 7/26/10 1 Great Basin College Purchasing Card Program User Manual Table of Contents Description Overview Card Financial Policy
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How to fill out purchasing card user manual

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How to fill out purchasing card user manual:

01
Start by gathering all necessary information and resources regarding the purchasing card.
02
Review the purpose and guidelines of the purchasing card program to ensure compliance with the policies and procedures.
03
Organize the manual into sections, including an introduction, cardholder responsibilities, purchasing procedures, and reporting guidelines.
04
Provide step-by-step instructions on how to activate and set up the purchasing card.
05
Explain the process of making purchases with the card, including how to find approved vendors, place orders, and track expenses.
06
Detail the documentation requirements for each purchase, such as receipts, invoices, and purchase order numbers.
07
Include instructions on reconciling the purchasing card transactions, including how to review monthly statements and match them with receipts.
08
Address any potential issues or errors that may arise during the process and provide troubleshooting tips.
09
Lastly, emphasize the importance of maintaining confidentiality and security of the purchasing card information.

Who needs purchasing card user manual:

01
Any employees who have been issued a purchasing card and are responsible for making authorized purchases.
02
Managers or supervisors who oversee the purchasing card program and need to understand the guidelines and procedures.
03
Admin staff or finance personnel who assist with reconciling purchasing card transactions and maintaining accurate records.
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The purchasing card user manual is a document that provides guidance on how to use a purchasing card for procurement purposes.
All personnel who are issued a purchasing card are required to file a purchasing card user manual.
The purchasing card user manual can be filled out by following the instructions provided in the document. It typically requires entering personal and card-related information, as well as details of the procurement process.
The purpose of the purchasing card user manual is to ensure proper and compliant use of purchasing cards for procurement activities.
The purchasing card user manual may require reporting personal information, card details, and procurement transaction information.
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