Get the free Sole Source Justification Form - Illinois Institute of Technology - iit

ILLINOIS INSTITUTE OF TECHNOLOGY SOLE SOURCE JUSTIFICATION REQUEST FORM This form must be used to provide justification for vendor selection without use of competitive bidding in purchases of $25,000

How to fill out sole source justification form

How to fill out sole source justification form?

1. Start by providing the necessary identifying information. Fill in your name, title, and contact information in the designated fields.
2. Indicate the purpose or objective of the procurement. Clearly explain why a sole source acquisition is necessary and provide any supporting documentation or justification, such as unique technical specifications, intellectual property rights, or compatibility requirements.
3. Outline the process followed to determine that no other sources can meet the specified need. Describe the market research conducted, including any inquiries made to potential suppliers or manufacturers. Provide evidence that alternative sources were explored and found to be unsuitable or unable to fulfill the requirements.
4. Specify the reasons for selecting the particular supplier or contractor. Highlight their unique capabilities, expertise, or reputation, which makes them the sole feasible source for fulfilling the procurement requirement. Include any previous successful collaboration or demonstrated ability to deliver the desired goods or services.
5. Estimate the anticipated costs of the procurement. Provide a detailed breakdown of the pricing for the goods or services being acquired. Justify any cost differences between the sole source supplier and potential alternative sources, demonstrating that the value offered justifies the financial investment.

Who needs sole source justification form?

1. Organizations or individuals who have identified a specific product or service that can only be obtained from one source may need a sole source justification form.
2. Government agencies or entities that must adhere to public procurement regulations often require a documented justification for a sole source acquisition.
3. Companies or individuals operating in industries with limited options or highly specialized needs may also need to fill out a sole source justification form.

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What is sole source justification form?

The sole source justification form is a document that is used to justify and explain the reason for choosing a sole source vendor or supplier for a particular project or purchase. It provides a detailed explanation of why alternative sources were not considered and why the selected vendor is the only viable option.

Who is required to file sole source justification form?

Any individual or organization that wants to enter into a contract with a sole source vendor or supplier is required to file a sole source justification form. This may include government agencies, businesses, and other entities that make purchases for projects or services.

How to fill out sole source justification form?

To fill out a sole source justification form, you will need to provide information about the project or purchase, including a detailed description of the required goods or services, the reasons why alternative sources were not considered, and any other relevant information that supports the decision to choose a sole source vendor. The form should be completed accurately and thoroughly to provide a clear justification for the decision.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process. It allows the contracting entity to demonstrate that the selection of a sole source vendor is necessary and justified, rather than using a competitive bidding process. This helps to prevent favoritism and promote fair and open competition in the marketplace.

What information must be reported on sole source justification form?

The sole source justification form typically requires information such as the name and contact details of the contracting entity, a description of the project or purchase, the reasons for choosing a sole source vendor, and any supporting documentation or evidence that supports the decision. The form may also require information about the estimated cost, expected timeline, and any relevant certifications or qualifications required for the project.

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