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This form is used by leaders of student organizations at North Dakota State University to notify the university of travel plans and to request authorization for the use of state fleet vehicles.

How to fill out student organization travel notification

How to fill out Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles

1. Download the Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles from the official website.
2. Fill in the organization name and contact details at the top of the form.
3. Provide the travel details, including the destination, purpose of travel, and dates of travel.
4. List the names and student IDs of all participants traveling.
5. Indicate whether a state vehicle is requested and specify the type of vehicle if necessary.
6. Include any additional information that might be required, such as accommodations or special requests.
7. Review the completed form for accuracy and completeness.
8. Obtain necessary signatures from designated organizational representatives or advisors.
9. Submit the form to the appropriate administrative office prior to the travel date.

Who needs Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

1. All student organizations planning to travel for events, conferences, or activities.
2. Students who need to use state fleet vehicles for travel related to university-sponsored events.
3. Advisors or faculty who oversee student organization trips.

For pdfFiller’s FAQs

What is Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

The Student Organization Travel Notification Form is a document that student organizations are required to complete to notify the university of any travel plans. The Request for Authorized Use of State Fleet Vehicles is a request submitted to utilize university-owned vehicles for transportation during these travels.

Who is required to file Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

All student organizations that plan to travel for official events or activities are required to file the Student Organization Travel Notification Form and, if they intend to use state fleet vehicles, the Request for Authorized Use of State Fleet Vehicles.

How to fill out Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

To fill out the forms, organizations must provide details such as the purpose of the trip, destination, travel dates, names of participants, and the type of transportation requested. It's essential to ensure all sections are completed and accurate before submission.

What is the purpose of Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

The purpose of these forms is to ensure the safety and compliance of student organization travel, to monitor the use of university resources, and to facilitate the proper scheduling and maintenance of state fleet vehicles.

What information must be reported on Student Organization Travel Notification Form and/or Request for Authorized Use of State Fleet Vehicles?

The information required includes the organization's name, the purpose of travel, destination, date and time of departure/return, names of individuals traveling, and details about the vehicle requested if using state fleet vehicles, including vehicle type and capacity.