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This document is a justification request for sole source procurement, detailing the required products or services and the rationale for selecting a specific vendor due to their unique offerings.
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How to fill out sole source justification
How to fill out Sole Source Justification
01
Identify the specific need for the goods or services.
02
Provide a clear description of the item or service to be procured.
03
Explain why the required item or service is unique and cannot be obtained from other suppliers.
04
Document the research conducted to identify available alternatives and why they do not meet the needs.
05
Include supporting evidence or data that justifies the sole source request.
06
Fill out the Sole Source Justification form, ensuring each section is completed accurately.
07
Obtain necessary approvals from relevant authorities or stakeholders.
Who needs Sole Source Justification?
01
Government agencies procuring specialized goods or services.
02
Organizations that require specific products that are only available from one supplier.
03
Contract managers responsible for making procurement decisions in unique situations.
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People Also Ask about
What are the justifications for sole sourcing?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
What are the requirements for sole source justification?
To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.
What is a sample justification for sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
Under what conditions is an 8 a sole source authorized?
You can award a sole-source 8(a) contract if: You determine that the qualified small business is responsible. The resulting contract can be awarded at a fair market price.
How do you write a single source justification?
Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.
What are the justifications for sole sourcing?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
What is an example of a sole source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.
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What is Sole Source Justification?
Sole Source Justification is a document that explains why a specific supplier is the only source available for a particular product or service, and it justifies the decision to procure from that source without a competitive bidding process.
Who is required to file Sole Source Justification?
Typically, procurement officers or contract managers within an organization are required to file Sole Source Justification when they intend to purchase from a single supplier.
How to fill out Sole Source Justification?
To fill out a Sole Source Justification, one must provide details such as a description of the product or service, the reason for selecting the sole source, any research conducted to confirm lack of alternatives, and the potential impact on the organization if the procurement does not occur.
What is the purpose of Sole Source Justification?
The purpose of Sole Source Justification is to provide transparency and accountability in the procurement process by formally documenting the rationale for bypassing competitive bidding and demonstrating that the decision is in the best interest of the organization.
What information must be reported on Sole Source Justification?
Information that must be reported includes the description of the required goods or services, the name and justification of the supplier, an explanation of why no other sources are available, and any supporting documentation that validates the necessity of the sole source.
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