Get the free Pace University Purchasing Card Reconciliation Memo - pace
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This memo certifies that the Purchasing Card account has been reviewed and reconciled with the appropriate supporting documentation. It is meant for verifying the accuracy and compliance of monthly
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How to fill out Pace University Purchasing Card Reconciliation Memo
01
Gather all purchase receipts associated with the Pace University Purchasing Card.
02
Open the Pace University Purchasing Card Reconciliation Memo form.
03
Enter the cardholder's name and department at the top of the memo.
04
List each transaction date, description, and amount in the designated columns.
05
Ensure each receipt is attached and corresponds to the listed transactions.
06
Verify the total of transactions matches the total on the purchasing card statement.
07
Sign and date the bottom of the memo to attest to the accuracy of the information provided.
08
Submit the completed memo along with the receipts to the appropriate financial department.
Who needs Pace University Purchasing Card Reconciliation Memo?
01
Cardholders who use the Pace University Purchasing Card for departmental purchases.
02
Department administrators who oversee cardholder spending.
03
Financial officers responsible for auditing and reconciling purchasing card transactions.
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What is Pace University Purchasing Card Reconciliation Memo?
The Pace University Purchasing Card Reconciliation Memo is a document that summarizes and verifies the transactions made using the university's purchasing card by employees, ensuring that all purchases are accounted for and comply with university policies.
Who is required to file Pace University Purchasing Card Reconciliation Memo?
All employees who utilize the Pace University purchasing card for university-related expenses are required to file the Purchasing Card Reconciliation Memo.
How to fill out Pace University Purchasing Card Reconciliation Memo?
To fill out the memo, employees must gather their transaction receipts, list each item purchased along with the date, amount, and purpose of the purchase, and sign the memo to confirm the accuracy of the information provided.
What is the purpose of Pace University Purchasing Card Reconciliation Memo?
The purpose of the memo is to promote accountability and transparency in the use of university funds, ensuring that all purchasing card transactions are properly documented and align with the financial guidelines of Pace University.
What information must be reported on Pace University Purchasing Card Reconciliation Memo?
The memo must include the cardholder's name, department, transaction dates, merchant names, item descriptions, purchase amounts, and the total expenditures for the reporting period.
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