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This form is used by Portland State University to justify the procurement of goods or services from a single vendor when no reasonably available alternatives exist, ensuring adherence to institutional

How to fill out portland state university sole

How to fill out Portland State University Sole Source Justification Form

1. Download the Portland State University Sole Source Justification Form from the official website.
2. Begin by filling out the section for the requester's information, including name, title, department, and contact information.
3. Specify the goods or services required in detail, including any relevant specifications.
4. Provide a justification for why a sole source vendor is necessary for this procurement, including unique capabilities or qualifications.
5. Include any supporting documentation that backs up the claim of the vendor's sole source status, such as previous contracts or market research.
6. Specify the estimated cost and duration of the contract.
7. Obtain the necessary approvals from supervisory authorities or budget officers, as required by your department.
8. Submit the completed form to the appropriate procurement office for final review and approval.

Who needs Portland State University Sole Source Justification Form?

1. Departments or individuals at Portland State University seeking to procure goods or services from a sole source vendor.

People Also Ask about

What are the requirements for sole source justification?

To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

How do you write a sole source justification letter?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

How to write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What should a sole source letter include?

A brief description of the project, the amount to be designated for the sole source procurement, the purpose of the contract and an itemized budget for the contract amount.

For pdfFiller’s FAQs

What is Portland State University Sole Source Justification Form?

The Portland State University Sole Source Justification Form is a document used to justify the selection of a vendor without a competitive bidding process, typically when a product or service is available from only one source.

Who is required to file Portland State University Sole Source Justification Form?

Any department or individual at Portland State University that seeks to procure goods or services from a vendor without competitive bidding must file the Sole Source Justification Form.

How to fill out Portland State University Sole Source Justification Form?

To fill out the Portland State University Sole Source Justification Form, provide detailed information including the vendor's name, the type of goods or services needed, the justification for sole sourcing, and a description of how no other vendors can fulfill the requirements.

What is the purpose of Portland State University Sole Source Justification Form?

The purpose of the Portland State University Sole Source Justification Form is to document the rationale for selecting a vendor without competitive bids, ensuring transparency and compliance with university procurement policies.

What information must be reported on Portland State University Sole Source Justification Form?

Information required on the form includes the vendor's details, a detailed explanation of why competition is not feasible, the estimated costs, and any other relevant information that supports the sole source justification.