Get the free Justification of Sole Source Purchases Questionnaire - pvamu

This questionnaire is designed to assist faculty and staff in providing necessary information for processing requisitions on a sole source purchase basis.

How to fill out justification of sole source

How to fill out Justification of Sole Source Purchases Questionnaire

1. Begin by gathering all necessary information regarding the purchase.
2. Clearly identify the supplier you intend to use for the sole source purchase.
3. Provide a detailed description of the product or service being purchased.
4. Explain why this supplier is the only available source for the product/service.
5. Justify the need for the sole source purchase, citing any relevant regulations or policies.
6. Include any supporting documentation or evidence to back up your justification.
7. Review the completed questionnaire for clarity and conciseness before submission.

Who needs Justification of Sole Source Purchases Questionnaire?

1. Purchasing agents or officers responsible for procurement.
2. Department heads seeking to make specialized purchases.
3. Contract managers involved in sourcing decisions.
4. Organizations and companies requiring to justify their procurement processes.

People Also Ask about

What are the justifications for single sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What are the advantages of single sourcing?

Single sourcing advantages: Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier. Single sourcing often means admin costs are reduced as you're placing orders with just one supplier.

When should sole source procurement be used?

Sole source procurement should be used only when competitive solicitation procedures like sealed bids or competitive proposals are not applicable to the requirements or are impracticable.

How to write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

When should sole source procurement be used?

Sole source procurement should be used only when competitive solicitation procedures like sealed bids or competitive proposals are not applicable to the requirements or are impracticable.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What are the criteria for sole source evaluation?

Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

For pdfFiller’s FAQs

What is Justification of Sole Source Purchases Questionnaire?

The Justification of Sole Source Purchases Questionnaire is a document used to request approval for purchasing goods or services from a single source, without engaging in competitive bidding.

Who is required to file Justification of Sole Source Purchases Questionnaire?

Any department or individual procuring items or services through a sole-source vendor may be required to file the questionnaire to justify the rationale for not seeking competitive bids.

How to fill out Justification of Sole Source Purchases Questionnaire?

To fill out the questionnaire, provide details about the purchase, including the vendor's information, reasons for selecting a sole source, cost estimates, and any supporting documentation that validates the necessity of the purchase.

What is the purpose of Justification of Sole Source Purchases Questionnaire?

The purpose of the Justification of Sole Source Purchases Questionnaire is to ensure transparency and accountability in procurement practices by providing a clear justification for the decision to purchase from a single vendor.

What information must be reported on Justification of Sole Source Purchases Questionnaire?

Information reported should include the description of the goods or services, vendor details, justification for sole-source selection, estimated costs, and any other relevant justifications or documentation.