San Jose State University Cash Handling Procedures for Campus Departments 2013 free printable template

San Jose State University Bursars Office Standard Operating Procedures Cash Handling Procedures for Campus Departments Purpose of Procedures The purpose of cash handling procedures is to help employees

How to fill out San Jose State University Cash Handling

How to fill out San Jose State University Cash Handling Procedures

1. Review the San Jose State University Cash Handling Procedures document to understand the requirements.
2. Identify the department or unit that will be handling cash transactions.
3. Assign a cash handler responsible for cash management and ensure they are trained.
4. Establish internal controls, such as dual controls for cash handling and record keeping.
5. Create a secure location for cash storage, ideally a safe or locked drawer.
6. Document all cash transactions accurately in the appropriate forms.
7. Ensure daily reconciliation of cash collected with records to identify any discrepancies.
8. Implement procedures for the safe deposit of cash at the bank, following the university’s schedule.
9. Maintain records of cash transactions and reconciliations for audit purposes.
10. Review and update procedures regularly to comply with university policies.

Who needs San Jose State University Cash Handling Procedures?

1. All departments and units within San Jose State University that handle cash transactions.
2. Employees assigned as cash handlers or those involved in cash management processes.
3. Auditors and financial administrators who review cash handling practices.
4. University administration responsible for compliance with financial policies.

People Also Ask about

What is an example of cash handling?

By definition, “cash handling” refers to the process of receiving and giving money in a business. In a bank, this includes teller transactions and ATMs, just to name a couple of examples. In retail, cash handling ranges from the point of sale to the behind-the-scenes money management during the day.

What are the 5 specific control activities in cash?

Internal Control of Cash Receipts Obtaining employee bonding insurance, requiring background checks. Establishing segregation of duties. Safeguarding cash and cash equivalents in secure locations. Using a lockbox to receive cash payments from customers. Making daily bank deposits.

What are the five steps of cash handling process?

Description of Role Retrieve & count cash receipts from the business day. Prepare the deposit. Store the cash in a secure location until it is deposited. Deliver deposit to the bank or designated deposit drop location. Submit accounting information through the eDeposit system within 3 working days of the bank deposit.

What are the key elements of cash handling?

Elements of Cash Management Reconciling all bank accounts regularly. Creating realistic cash flow budget. Tracking current and projected revenue. Monitoring and prioritizing cash disbursements. Implementing timely collection of receivables.

What are proper cash handling procedures?

Doors should be locked at all times in areas where cash is handled. Large sums of cash should be counted and handled out of sight of the general public. Individuals should keep working cash funds to a minimum at all times. Excess funds should be in a locked device or deposited in the Cashier's Office.

What are the 5 principles of cash handling?

We outlined the Five Cash Handling and Control phases: Accept Cash and Checks. Prepare Deposits. Deposit Cash. Reconcile Deposits. Report Losses.

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What is San Jose State University Cash Handling Procedures?

San Jose State University Cash Handling Procedures outline the guidelines and protocols for the proper handling, management, and reporting of cash and cash equivalents to ensure security and accountability.

Who is required to file San Jose State University Cash Handling Procedures?

All departments and staff members involved in cash handling activities at San Jose State University are required to comply with and file the Cash Handling Procedures.

How to fill out San Jose State University Cash Handling Procedures?

To fill out the Cash Handling Procedures, individuals should follow the outlined steps in the document, including detailing the methods of cash collection, tracking, and reporting along with necessary signatures and approvals.

What is the purpose of San Jose State University Cash Handling Procedures?

The purpose of the Cash Handling Procedures is to ensure the safety of cash assets, maintain accurate financial records, and prevent loss or theft of funds while complying with university policies and state laws.

What information must be reported on San Jose State University Cash Handling Procedures?

The information that must be reported includes details of cash transactions, the amount of cash collected, the method of handling, and any discrepancies or issues encountered during the cash handling process.